Senior Manager, Global Grant Management at BRAC

1 month ago

Nairobi, Kenya BRAC Full time

We are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent.
Summary

The Global Senior Manager, Grant Management is responsible for participating in the development of global procedures in grant management, and actively promoting the application of those procedures toward an efficient and effective grant management function within the BRAC International Country offices. The role has four main aspects to it: 1. Support the Global Grant Management Lead, Country office operations to develop and embed grant management policies and procedures within BI Country offices; 2. Capacity Build Country office Grant management staff; 3. Support key grant core processes within BI country offices; 4. Support the Specialist Donor Reporting on the follow up with country office teams to uplift donor reporting skills in the BI Country office.
This position will work in close partnership with the Country Office Grants managers and focal persons to ensure grant management practices and services are provided at all stages of the grant cycle. In event of major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. Travel is heavy and anticipated at 50% across BI Countries.

Key Responsibilities:
Grant Management Oversight /Quality Control

Support GRP Global Grants management Lead in the refresh of the global Grants management manual by providing feedback, views, and perspective on how the Manual is being received and applied in the country offices.
Support in embedding Grant Management Manual core processes within and across the BI Country offices through deliberate and planned support to Country offices to establish and maintain as efficient and effective grants management process.
Support in embedding Sub-grant management core processes within and across the BI Country offices.
Support the GRP Global Grants Management Lead to consolidate quarterly KPI production, ongoing troubleshooting, and regular Country Office visits, maintain an accurate assessment of CO performance in grant management.
Perform structured monitoring of CO grants, grant spending, portfolio spending and CO outreach for corrective action and to aid in resolution of issues identified.
Responsible to support use of GMS and ensure fidelity to the system.

Coordination

Through engagement with Country Offices, in coordination and collaboration with the Global Donor Reporting Officer, reinforce the Donor Reporting Process Flow for optimum structure for donor reporting quality and timeliness.
Through engagement with Country Offices, reinforce GMS usage for compliance, internal controls, and documentation preservation.
Work in collaboration with other departments to ensure grant management inputs to key processes including timesheets, master budget development, cost allocation, monitoring of grants budgets and budget reviews.
Participate in the check in calls with the Country Grants Managers.
Participates in Global Grant Management community of practice calls and trainings and learning internally.
Ensure that grant management processes include consideration of key organizational priorities (Gender and inclusion, safeguarding).

Compliance

Supports adherence to BRAC Grant Management procedures and policies.
Supports adherence to BRAC Sub-Grant Management procedures and policies.
Supports adherence of complex donor compliance requirements across the Country Offices and downstream partners through regular communication of compliance elements and training.
Apply clear understanding of donor compliance requirements throughout the grant cycle and ensure knowledge transferred and understood by Country offices. This may include:
Review of donor solicitations and support GRP decision gates
Review of high value proposals and budgets
Review of donor contracts

Capacity Building

Support Global Grants Management Lead to build a high performing grant management team within BI Country Offices through regular and ongoing capacity building to Country Office Grant Management staff through:
On-the-job training support to select Grants managers and grants focal persons.
Acting as a troubleshooting resource for grants management procedural queries and issues.
Facilitation of sharing grants management capacity across countries and sites to promote opportunity and learning.
Responsible to provide short/long term backfill to country offices that have transition and gaps in Grants Management.
Coach key CO colleagues on grant management, particularly donor compliance and reporting

Safeguarding:

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

Bachelors in Finance or International Development or related field.

Required Competencies:

Experience with NGOs
Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UN Agencies, USAID, GAC, DFAT, DFID, MasterCard Foundation, FCDO etc.)
Proven track record of active contribution to Country Senior Management Team direction and providing strategic support across multiple sectors and /or regions.
Proven coaching and capacity building skills
Understanding of the financial aspects of grants management, ability to work with finance Department on grant management issues.
Strong attention to detail, problem solving skills, and ability to analyze trends.
Computer literate (i.e., google suite, word, excel, outlook, internet explorer, PowerPoint).
Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.
Fluent communication (written and spoken) in English.
Experience working within hardship Countries.
Knowledge of BRAC, its history, and its programmes and culture desirable

Experience Requirements:

7+ years in development or related field.
Experience in grant management, sub-grant management.
Experience in change management using global standard grant management tools and procedures.
Knowledge of donor compliance, regulations, and procedures e.g. USAID, UN Agencies, ECHO, GAC, DEVCO, DFAT, FCDO

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