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Administration Assistant

3 months ago

Nairobi, Kenya Danish Refugee Council Full time

ABOUT THE COMPANY

DRC has been operating in Kenya since 2005, where we assist refugees and displacement-affected communities by implementing protection and livelihoods activities that increase their self-reliance and expand opportunities for a dignified life. DRC works in Dadaab and Kakuma refugee camps, as well as in Nairobi and Mombasa to assist urban-based refugees.

JOB SUMMARY

The Admin Assistant will provide administrative support to the Regional Office on the full range of the Administration Service areas.These include travel bookings, accommodation, payment of invoices, visa processing and administrative filing.About youTo be successful in this role we expect you to have a minimum of 1 year’s relevant experience in Administration in an NGO. Moreover, we also expect the following:Positive attitude and service oriented.High level of personal initiative and ability to work with minimum supervision.Experience in providing administrative support for events and trainingsA proven systematic approach to maintain tracking systems for admin work processesDiploma in Business Administration or equivalent professional qualificationIn this position, you are expected to demonstrate DRC’ five core competencies: Striving for excellence: You focus on reaching results while ensuring an efficient process. Collaborating: You involve relevant parties and encourage feedback. Taking the lead: You take ownership and initiative while aiming for innovation. Communicating: You listen and speak effectively and honestly. Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

RESPONSIBILITIES

Maintain office supplies and stationaryEnsure timely payment of admin vendorsProvide admin support for conferences and seminarsArrange staff travel for regional & international travel.Provide support to RO and visiting teams with visa processing and advise visitors accordingly on requirements for various visas.Maintain flight tracking recordsMonitor the performance of approved travel agentsMaintain monthly reports on tickets issued, and hotel reservations in the travel tracker.Receive, screen and welcome visitors and direct them to relevant staffReceive, record, and distribute all incoming correspondence and deliveries

REQUIRED SKILLS

Document and archive management, Office administration, management, Office supplies management, Collaboration

REQUIRED EDUCATION

Bachelor's degree