Administrative Assistant
4 weeks ago
Responsibility
- Performs other related administrative duties, as required e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations.
- May be responsible for guiding, training, and supervising the work of more junior General Service staff.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Contract Administration: Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
Education
- Completion of High school diploma or equivalent is required.
Work Experience
- A minimum of seven 7 years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
- The minimum years of relevant experience is reduced to five 5 for candidates who possess a first-level university degree or higher.
- Experience working in the United Nations System or any other international organizations in the area related to the field of work is desirable.
- Experience in designing and organizing consultative and other meetings, seminars, training exercises and workshops is desirable.
- Experience using Enterprise Resource Planning ERP systems such as UMOJA or other is desirable. At least one 1 year or more of experience in data analytics or related area is desirable.
-
Administrative Assistant at
3 months ago
Nairobi, Nairobi Area, Kenya Peforming and Audio-Visual Rights Society of Kenya Full timePerforming and Audio Visual Rights Society of Kenya (PAVRISK) is a collective management organization registered as a non –profit making company limited by guarantee pursuant to the Company's Act 2015 laws of Kenya.Overview:Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is looking for a dedicated and efficient Administrative Assistant to...
-
Administrative Assistant
2 months ago
Nairobi, Kenya Corporate Staffing Services Full timeAdmin jobs in Kenya. The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves. Read>>Best CV Writing Services In Kenya: How It Boosts Your Employability Overview The...
-
Administrative Assistant
3 months ago
Nairobi, Kenya Corporate Staffing Services Full timeAdmin jobs in Kenya. Overview: Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is looking for a dedicated and efficient Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to our managers and employees, assist with daily office operations, and handle administrative tasks. The ideal...
-
Administrative Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya Shelter Afrique Full timeShelter Afrique is the only pan-African finance institution that exclusively supports the development of the housing and real estate sector in Africa.Job PurposeThe Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including...
-
Administrative Assistant
2 months ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeAdmin jobs in Kenya. The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.Read>>Best CV Writing Services In Kenya: How It Boosts Your EmployabilityOverviewThe Administrative...
-
Administrative Assistant
1 week ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeAdministrative Assistant Aga Khan University (AKU) is a leading international institution dedicated to excellence and change. We are seeking a highly skilled and organized Administrative Assistant to join our team at the Centre for Innovation in Medical Education (CIME) in Nairobi, Kenya. About the Centre for Innovation in Medical Education The Centre...
-
Administrative Assistant
1 month ago
Nairobi, Kenya Shelter Afrique Full timeJob PurposeThe Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including managing communication, scheduling meetings, handling correspondence, and maintaining office supplies. The Administrative Assistant will work closely...
-
Administrative Assistant
1 month ago
Nairobi, Nairobi Area, Kenya Shelter Afrique Full timeJob PurposeThe Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including managing communication, scheduling meetings, handling correspondence, and maintaining office supplies. The Administrative Assistant will work closely...
-
Administrative Assistant
1 month ago
Nairobi, Kenya Corporate Staffing Services Full timeJob Purpose The Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including managing communication, scheduling meetings, handling correspondence, and maintaining office supplies. The Administrative Assistant will work closely...
-
Administrative assistant
3 months ago
Nairobi, Nairobi Area, Kenya Empowerment Kenya ltd Full time 28,000 - 40,000 per monthAdministrative Assistant OpportunityWe are seeking a diligent administrative assistant to play a crucial support role within our organization. The individual will be responsible for various tasks that ensure the efficient operation of the office.Key Responsibilities:Handling and organizing office files and recordsCoordinating schedules and meetingsManaging...
-
Administrative Assistant
2 months ago
Nairobi, Kenya Corporate Staffing Services Full timeAdministration job in Kenya. The International Maize and Wheat Improvement Center (CIMMYT) is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale,...
-
Administrative Assistant at
3 months ago
Nairobi, Nairobi Area, Kenya World Vision Kenya Full timeWorld Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.SummaryReporting to the Executive Assistant & Board Liaison, the Administrative Assistant position provides routine...
-
Administrative Assistant at
3 months ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Administrative Assistant
1 month ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeAdministration job in Kenya. The International Maize and Wheat Improvement Center (CIMMYT) is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum,...
-
Administrative Assistant at
2 months ago
Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full timeFor two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...
-
Administrative Assistant
4 weeks ago
Nairobi, Kenya Shelter Afrique Full timeABOUT THE COMPANYBy meeting the needs of the continent’s rapidly growing urban population, our work has a direct and positive impact on the lives of many. A partnership of 44 African Governments, the African Development Bank (AfDB) and the Africa Reinsurance Company, Shelter Afrique builds strategic partnerships and offers a host of products and related...
-
Administrative Assistant at
2 months ago
Nairobi, Nairobi Area, Kenya Flexi-Personnel Full timeFlexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....
-
Administrative Assistant
3 weeks ago
Nairobi, Nairobi Area, Kenya UN-Habitat Full timeResponsibilityPerforms other related administrative duties, as required e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences...
-
Administration Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full timeThe United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.Methodology and Scope of the Assignment UNOPS will under the direct supervision of the relevant partner focal point...
-
Administration Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya Danish Refugee Council Full timeThe Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.Read more about this companyAdministration AssistantAbout the job The Admin Assistant will provide administrative support to the Regional Office on the full range of the Administration Service...