Senior Programme Assistant at International Organization for Migration
1 month ago
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners
Summary
Under the overall guidance of the Senior Programme Coordinator (Community Stabilization), and under the direct supervision of National Programme Officer (Community Stabilization), the successful candidate will play a crucial role in effective daily program implementation, working with support units, and directly assisting in programme planning, financial tracking and grants management, coordination with other programme units, internal and external communications, and monitoring and evaluation.
Core Functions / Responsibilities:
Assist in the planning, coordination, implementation, and monitoring of project activities.
Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
Monitor budget implementation and propose adjustments as necessary.
Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
Draft status reports: identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
Organize meetings, workshops, and training sessions; prepare training materials and participate in the delivery of capacity building workshops.
Respond to complex information requests and inquiries; set up and maintain files/records.
Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
Monitor work of implementing partners and report any non-compliance to the supervisor.
Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
Provides guidance/training and assists in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
Perform other related duties as assigned.
Required Qualifications and Experience
Education
Bachelor’s degree in Business Administration, Finance, Economy Management, Social Science, or a related field from an accredited academic institution with four years of relevant professional experience; or
High School Degree in the above fields with minimum six years of relevant professional experience.
Experience
Professional experience in financial administration and procurement process.
Experience working in respective programme/project preferably at field level, in stabilization and conflict environments.
Effective coordination with project staff and other units within the organization, implementing partners, and other relevant parties; Experience working with accounting and procurement system is an advantage.
Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures is an advantage.
Experience of working in an international organization and knowledge of the UN is essential.
Skills
Excellent and demonstrable analytical, communication and writing skills.
Experience with UN, non-governmental or governmental institutions/organizations in a multi-cultural setting.
Sound knowledge of project implementation.
Good level of computer literacy, including database applications
Languages
For all applicants, fluency in English is required (oral and written).
Working knowledge of Somali is an advantage.
Required Competencies
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.
Core Competencies – behavioural indicators level 2.
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
-
Programme Officer
4 weeks ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit...
-
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners Summary Under the overall supervision of the Senior Programme Coordinator (EPC) and the direct supervision of the Durable Solutions Consortium Coordinator, the Senior...
-
Regional Sustainable Development Specialist
4 weeks ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners Summary Under the overall supervision of the Deputy Regional Director for Operations, the direct supervision of the Senior Regional Policy and Programme Coordinator and in...
-
Human Resources Officer
6 days ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit...
-
Mobile Team Officer
1 month ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners Summary Under the overall supervision of the Regional Health Assessment Programme Coordinator (RHAPC) and under the direct supervision of the Regional Mobile Unit...
-
Communications Officer
6 days ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit...
-
Senior Programme Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partnersSummaryUnder the overall guidance of the Senior Programme Coordinator (Community Stabilization), and under the direct supervision of National Programme Officer (Community...
-
Monitoring and Evaluation Officer
1 month ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. Context: Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Senior Programme Coordinator of the Emergency and Post-Crisis (EPC)...
-
Programme Officer
4 weeks ago
Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit...
-
Project Development and Reporting Officer
1 month ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. Context: Under the overall supervision of the Deputy Chief of Mission and direct supervision of the Head of PSU, and in close collaboration with the relevant units at...
-
Deputy Programme Manager/Deputy Chief of Party
1 month ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners Summary Under the overall supervision of the Senior Programme Coordinator (Emergency Post Crisis) and the direct supervision of the Programme Manager/Chief of Party, the...
-
Resources Management Officer
1 month ago
Nairobi, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners Context: Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management Unit based in Mogadishu, Somalia, and in...
-
Senior Regional WASH Programme Manager
4 weeks ago
Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.Context:Under the overall supervision of the Deputy Regional Director for Operations and the direct supervision of the Senior Regional Emergency and Post Crisis Specialist, and...
-
Senior Program Support Assistant at
5 days ago
Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partnersSummaryUnder the overall supervision of the Senior Programme Coordinator (EPC) and the direct supervision of the Durable Solutions Consortium Coordinator, the Senior Programme...
-
Regional Sustainable Development Specialist
4 weeks ago
Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partnersSummaryUnder the overall supervision of the Deputy Regional Director for Operations, the direct supervision of the Senior Regional Policy and Programme Coordinator and in close...
-
Office of Staff Security
4 days ago
Nairobi, Nairobi Area, Kenya International Organization for Migration Full timeABOUT THE COMPANYEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration...
-
Office of Staff Security
4 days ago
Nairobi, Kenya International Organization for Migration Full timeABOUT THE COMPANYEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly...
-
Mobile Team Officer
2 weeks ago
Nairobi, Kenya International Organization for Migration Full timeABOUT THE COMPANYEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly...
-
Mobile Team Officer
2 weeks ago
Nairobi, Nairobi Area, Kenya International Organization for Migration Full timeABOUT THE COMPANYEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration...
-
Resources Management Officer
2 weeks ago
Nairobi, Kenya International Organization for Migration Full timeABOUT THE COMPANYEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly...