Executive Assistant at Old Mutual Kenya

1 month ago

Nairobi, Kenya Old Mutual Kenya Full time

Old Mutual Kenya is based in Nairobi and is part of a larger group that offers solutions in long-term savings, asset management and investment. We offer solutions to individuals and corporates underpinned by our core values which are: Respect, Integrity, Accountability and Pushing beyond boundaries.
SUMMARY


This role is responsible for providing Executive support to the Managing Director Life Business. Key responsibility for the role is supporting the MD Life Business with all administrative matters of his/her office, including meetings set-up and coordination, managing appointments with internal and external stakeholders, coordinating the preparation and distribution of both board and management reports, facilitating approvals, payments and travel arrangements, managing the MD’s diary, taking minutes in Life Exco meetings and any other appropriate internal meetings etc. The individual is accountable for achieving results through own efforts and proactiveness.
KEY TASKS AND RESPONSIBILITIES

Performs secretarial duties for the Executive.
Collates statistical information in predetermined formats or formats developed by the individual.
Integrates data into daily, weekly and monthly reports.
Manages queries on behalf of the Executive and performs delegated tasks.
Ensures that the executive is equipped with necessary documentation to proceed with meetings.
Manages diaries.
Provides corporate office with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
Maintains confidentiality of information
Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
Often accountable for the resolution of escalations without the involvement of the senior manager.
Minute taking and developing non-standard reports, minutes, presentations and correspondence.
Accountable for completing tasks of a personal nature on behalf of the Executive.
High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
Development and tracking of Business Strategy
Could be accountable for the management of a budget or significant spending on a budget.

REQUIREMENTS
SKILLS AND COMPETENCIES

Strong understanding of the business
High level of ownership and independence
Stakeholder management skills
Communication skills
Professional ethics – confidentiality, Integrity, accountable, trust, championing the customer, embracing diversity, general conduct.
Teamwork
Excellent planning and organizational skills
Excellent verbal and written communication skills
Analytical and report writing skills

KNOWLEDGE & EXPERIENCE

3 years’ experience
Former knowledge on formulation, execution and tracking of business strategy

QUALIFICATIONS

Degree in any business-related course, actuarial, finance, commerce, etc.
Professional courses i.e., in data management or analytics, report writing, secretarial work etc.

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