Supply Chain Officer

2 months ago

Nairobi, Kenya Corporate Staffing Services Full time

Role purpose

The Supply chain Officer-Procurement r(Buying) is responsible for purchasing of goods and services based on needs of KCO, manage orders and relations for complex portfolio of programmes. The Officer will also support the Senior Supply Chain Coordinator-Procurement in:

Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children.
Ensuring best value for money is achieved through competitive and transparent procurement processes.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of role

Reports to: Senior Supply Chain Coordinator-Procurement

Location and support:

The position holder will be located in Turkana and support Turkana field office procurements with routine/occasional travel to Samburu field office.

Key areas accountabilities

Procuring Goods and Services (Buying)

Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms and Assist in the improvement of the quality and timeliness of projects delivery. Ensure overall provision and adherence of Save the Children’s minimum standards of procurement policies procedures and oversee the implementation of the procurement activities. Ensure that all procurements in the capital office/field offices are conducted in an efficient and transparent manner, in line with procurement policy & scheme of delegation of SCI. Advise on best sources of supply in coordination with the Senior Supply Chain Coordinator-Procurement. Support with Market Assessment and Supplier Prequalification process as per the set guidelines for the assigned categories/field office. Verify purchase requests ensuring all required information is provided, release PR for approval and follow to issuance of Purchase Order. Submit weekly PR and PO status reports to the Senior Supply Chain Coordinator-Procurement. Follow Procurement policies and guidelines in Supplier Award decisions under the applicable threshold. Process Purchase Requests using pre-established FWAs and Pre-Qualified Supplier (PQS) lists and support Senior Procurement Officer and Senior Supply Chain Coordinator-procurement on comparative bid analysis, Procurement committees meeting minute and PO/contract processes. Ensure that items procured match programmatic requests and are of good quality and observe value for money all the time. Support Senior Procurement Officer and Senior Supply Chain Coordinator-Procurement the to ensure that all orders are processed in timely manner and status updates are communicated to programmes, and that all relevant documentation is filed appropriately. Monitor Procurement activities for red flags of fraud/ corruption and report these to the Senior Supply Chain Coordinator-procurement and Head of Supply Chain Ensure Save the Children’s and donors' Procurement procedures and policies are being adhered to and provide guidance regarding their application at the field level. Track and Monitor Contract/ FWA Compliance, create catalogues where required and manage supplier enablement in ProSave. Ensure all contracts are retendered/renewed/terminated in a timely manner and reflects on ProSave as stipulated by the Procurement Manual. Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered. Produce a weekly report on PRs progressed and those rejected with reasons.

Supplier Management

Manage our supply base by tracking supplier performance, actively liaising with suppliers, and undertaking supplier risk management e.g., vetting and register all necessary supplier info into the system (ProSave) Ensure that contractual conditions and performance indicators are understood by the suppliers. Identify & resolve or escalate contract-related issues both internally and externally. Analyse supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement. Make suppliers aware of Save the Children values, policies and procedures and their need to comply as part of agreements.

Team Management and Capacity Building

Develop strong relationships with field office programmes to support them in improving their Procurement practices and review all Procurement Plans together with the Senior Procurement Officer and Senior Supply Chain Coordinator-procurement.

Performance Management

Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of our Procurement processes. Support the Senior Supply Chain Coordinator-procurement in monitoring the Procurement function performance against KPIs and targets, developing and implementing the necessary corrective actions for buying activities to improve performance. Ensure international Procurement, importation and custom clearance of goods are in line with programme budgets and needs. Ensure that the benefits realized through competitive procurement process/negotiations is recorded and reported to the supply chain coordinator – Procurement for further approvals seeking.

Systems, Tools and Processes

Promote and ensure compliance to our Procurement Policy, Procedures and quality standards. Provide procurement and ProSave support and advice for requisitioners and our FOs Regularly Review and update price lists, supplier information/ vetting and specification of goods and services in ProSave Support head office initiatives around global supply chain systems, as required with specific focus on Procurement as guided by our Regional and Centre Offices. Publishing Framework Agreements, Contracts and catalogues into online in ProSave that staff can order directly. Working with the supply base to ready them/support them for sourcing and ordering through ProSave.

Filling and Reporting

Keep records of necessary correspondence and procurement reports in the country and create accurate filing for future reference. Support supply chain coordinator – Procurement on relevant monthly supply chain KPI reports are produced and disseminated on time on monthly basis. Ensure that all paperwork is kept according to the policies and procedures of the organisation and filed neatly with supporting documents in respective files. Responsible for pooling of reports and contract management in ProSave and provide timely reports to the supply chain and relevant report user groups. Undertake any other reasonable duties requested by the Senior Supply Chain Coordinator.

Compliance

To ensure that all operations relating to the procurement, storage, handling, and distribution of medicines are in line with Good Distribution Practice Regulations. To follow and implement Good Distribution Practice Procedures and report any deviations to the Responsible Person/Quality Manager. To carry out investigations as required by the Responsible Person/Quality Manager. To contribute to the continuous improvement activities for Good Distribution Practice.

Other Supply Chain Support

Support other supply chain functions, like warehouse and asset management housed within the department, when necessary and called upon.

Click Here To Apply

  • Supply Chain Officer-Turkana at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Save the Children Full time

    The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countriesROLE PURPOSE:The Supply chain Officer-Procurement r(Buying) is responsible for purchasing of goods and services based on needs of KCO, manage...

  • Supply Chain Manager

    4 days ago

    Nairobi, Kenya Corporate Staffing Services Full time

    Role Purpose Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence, and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to...

  • Supply Chain Associate

    1 month ago

    Nairobi, Nairobi Area, Kenya World Food Programme (WFP) Full time

    The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.THE ROLE:To provide specialized support functions and/or supervise staff performing standard supply chain processes and activities to enable effective delivery of goods and services for...

  • Supply Chain Management Officer II

    1 month ago

    Nairobi, Nairobi Area, Kenya Migori County Public Service Board Full time

    Migori County is a county in the former Nyanza Province of southwestern Kenya. It is located in western Kenya and borders Homa Bay County, Kisii County, Narok, Tanzania and Lake Victoria to the West. The county also borders Uganda via Migingo Island in Lake Victoria.Duties and ResponsibilitiesThis will be the entry and training grade for Supply Chain...

  • Supply Chain Manager

    1 week ago

    Nairobi, Kenya Plan International Full time

    ROLE PURPOSE Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence, and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the...

  • Supply Chain Intern

    2 months ago

    Nairobi, Kenya Corporate Staffing Services Full time

    Supply chain vacancies in Kenya. Job Description: The Supply Chain Internship program is a valuable opportunity for individuals looking to gain practical experience and enhance their skills in the field of supply chain management. Under the direct supervision of the Regional Supply Chain Specialist, you will have the chance to actively contribute to...

  • Supply Chain Intern at

    3 months ago

    Nairobi, Nairobi Area, Kenya World Vision Kenya Full time

    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.SummaryThe Supply Chain Internship program is a valuable opportunity for individuals looking to gain practical...

  • Supply Chain Analyst at

    1 month ago

    Nairobi, Nairobi Area, Kenya Q-Sourcing Servtec Group Full time

    Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals.Job Summary The Supply Chain Analyst plays a critical role in supporting the optimization and efficiency of the organization's supply chain operations. They are responsible...

  • Supply Chain Volunteer at

    1 month ago

    Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full time

    The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Job Purpose:Supply chain volunteer will work under the direct supervision of respective supply chain Lead(s) in Procurement, Administration, Warehouse and Travel departments.Specific Responsibilities:Procurement Understand, implement and...

  • Supply Chain Analyst

    17 hours ago

    Nairobi, Nairobi Area, Kenya Q-Sourcing Servtec Group Full time

    Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals.Key Roles and Responsibilities Collect, analyze, and interpret supply chain data to identify trends, patterns, and opportunities for improvement and reduce costs Generate...

  • Technical Officer, Logistics and Supply Chain at

    3 months ago

    Nairobi, Nairobi Area, Kenya World Health Organization (WHO) Full time

    The World Health Organization is a specialized agency of the United Nations that is concerned with international public health. It was established on 7 April 1948, headquartered in Geneva, Switzerland.Duties To lead the area of work aimed to strengthen logistics and supply chain at regional and country levels. To facilitate coordinated approaches on...

  • Supply Chain Volunteer

    2 months ago

    Nairobi, Kenya Corporate Staffing Services Full time

    The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations...

  • Supply Chain Officer-Turkana at Save the Children

    4 weeks ago

    Nairobi, Kenya Save the Children Full time

    The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries ROLE PURPOSE:  The Supply chain Officer-Procurement r(Buying) is responsible for purchasing of goods and services based on needs of KCO,...

  • Supply Chain Product

    3 months ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Supply Chain Job OpportunityThe Supply Chain Product and Learning System Co-ordinator position at Save the Children International in the UK (London or Remote) offers you an exciting chance to be part of our team. You can also work from any existing Save the Children International Regional or Country office worldwide.Role Purpose:The Item Master is the...

  • Head of Supply Chain

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Roam Electric Full time

    The Beginning Roam was founded in 2017 just as electric mobility was taking off, when electric cars were just arriving on our streets. Roam vision is to make electric transport more accessible to a broader market by making the technology more cost efficient and simplifying deployment.Position responsibilitiesThe Head of Supply Chain is responsible for...

  • Technical Officer, Logistics and Supply Chain at

    3 months ago

    Nairobi, Nairobi Area, Kenya World Health Organization (WHO) Full time

    The World Health Organization is a specialized agency of the United Nations that is concerned with international public health. It was established on 7 April 1948, headquartered in Geneva, Switzerland.DutiesThe incumbent is assigned the following responsibilities:To coordinate and facilitate the area of work aimed to strengthen integrated coordinated...

  • Director-Supply Chain Management

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Migori County Public Service Board Full time

    Migori County is a county in the former Nyanza Province of southwestern Kenya. It is located in western Kenya and borders Homa Bay County, Kisii County, Narok, Tanzania and Lake Victoria to the West. The county also borders Uganda via Migingo Island in Lake Victoria.Duties and ResponsibilitiesThe Director will be responsible for: - Overseeing implementation...

  • Senior Supplies and Chains Management Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Laikipia University Full time

    The University has a unique history that has evolved through different educational phases. It was started in April 1929 by a British Colonial farmer cum educationist by the name William Thomas Alfred Levet. The Institution was by then a whites' only primary school with a large farm, which was sold to Guy Bullen in February 1959.LU/AD/SUPPLIES/EA/12/7/2024Job...

  • Principal Supply Chain Management officer

    2 months ago

    Nairobi CBD, Kenya Kenya National Commission for UNESCO Full time

    The Principal Supply Chain Management officer assists the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services, as well as disposal of assets.EmployerKenya National Commission for UNESCOCompany IndustryGovernmentWork TypeFull timeJob LevelSenior levelMinimum...

  • Principal Supply Chain Management officer

    3 months ago

    Nairobi CBD, Kenya Kenya National Commission for UNESCO Full time

    The Principal Supply Chain Management officer assists the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services, as well as disposal of assets.EmployerKenya National Commission for UNESCOCompany IndustryGovernmentWork TypeFull timeJob LevelSenior levelMinimum...