Human Resources Assistant at Actserv

1 week ago

Nairobi, Kenya Actserv Full time

ACTSERV is an actuarial consulting firm with over two decades of business visibility. Having grown in scale and market share, we strive to improve on our service offering by embarking on adaptive technology that delivers cutting edge solutions. This allows us to walk with client teams in delivering on their value propositions.

Job Brief:
We are seeking to recruit a human resources assistant who will support various human resources functions, including recruitment, on-boarding, employee records management, compliance, HR projects and initiatives among others, ensuring smooth HR operations and provision of exceptional service to our employees.

Reports To: Human Resources Manager
Key Duties and Responsibilities:

Provide support in the human resources function;
Assist in the recruitment process, including job postings, resume screening, interview scheduling, and coordinating with candidates;
Support the on-boarding process for new hires, including, preparation of on-boarding material, coordinating orientation sessions and ensuring all necessary employment paperwork is completed;
Assist to maintain and update employee records in HR databases and systems, while ensuring accuracy, confidentiality, and compliance with data protection regulations;
Provide administrative support to the department, including scheduling meetings, preparing documents, managing correspondence, and coordinating of departmental events;
Assist in addressing routine HR inquiries, providing necessary information and routing complex questions to the appropriate area;
Support the implementation of employee engagement initiatives;
Assist in the preparation of HR reports and presentations.
Assist in ensuring compliance with labor laws and company policies;
Support audits and inspections by providing necessary documentation;
Assist with special HR projects and initiatives as assigned;
Stay updated on HR trends, best practices and legislation;
Perform other related duties as needed.

Qualifications:
Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience: No previous experience required (previous internship in a HR support role is preferred).

Skills:

Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite. Familiarity with HR software is an added advantage.
Ability to maintain confidentiality and handle sensitive information.
Detail-oriented, proactive, solution-driven and a team player.

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