Human Resources Assistant at

3 months ago

Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.

Responsibilities

Administration of entitlements:

Reviews, processes and administers end-to-end benefits and entitlements of locally recruited staff members in various duty stations in an efficient and timely manner.

Advise internal and external clients on benefits and entitlements, Staff Regulations and Staff Rules, and Human Resource guidelines, and promote a collaborative and client-oriented approach.

Maintains entitlements in Umoja reference tables.
Assists in the review and processing of data pertaining to conditions of service.

General:
Drafts a variety of human resources correspondence and other communications.
Sets up and maintains reference files and records (electronic and paper).
Schedules appointments and meetings, monitors deadlines, etc.

Undertakes research on a range of human resource related issues and assists in the preparation of notes and reports.

Maintains automated database containing human resource related statistics and prepares periodic reports.
Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
May provide guidance/training to less experienced staff.

Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

Documents requirements and background information used for data analysis.
Performs other related duties as assigned.

Competencies

PROFESSIONALISM:
Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting;
Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps;
The ability to perform analysis, modeling and interpretation of data in support of decision-making; Shows pride in work and in achievements;
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations;

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


PLANNING & ORGANIZING:
Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments;
Adjusts priorities as required;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary;
Uses time efficiently.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view;
Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions;
Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects;
Meets timeline for delivery of products or services to client.

REQUIREMENTS
Education

Completion of secondary education/high school diploma is required.
Supplementary courses or additional training and certification as ERP Human Resources (HR) Partner, is desirable.

Working knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting, is desirable.

Work Experience

A minimum of five (5) years of experience in human resources management, administrative services or related area is required.

The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree.

Experience in the use of Enterprise Resource Planning (ERP) system is desirable.
Experience in data management and maintenance is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in English is required. Working knowledge of French is desirable.

NOTE:
"fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.

  • Human Resources Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Senior Human Resources Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Senior Human Resources Assistant

    1 week ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    Responsibilities Administration of Entitlements Administer benefits and entitlements of staff, including mobility and hardship allowances, medical and life insurance coverage, pension fund participation, dependency allowance, education grant, home leave, family visit, parental and other special leaves, rental subsidy, change of family/dependency status and...

  • Senior Human Resource Assistant/ Associate

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    JOB SUMMARYEducationCompletion of secondary education or equivalent is required.Bachelor's degree in human resource management, business or related field is desirable.Job - Specific QualificationRelevant training in the field of human resource management and business administration is desirable.Work ExperienceA minimum of ten (10) years' experience in human...

  • Human Resources Intern at

    2 months ago

    Nairobi, Nairobi Area, Kenya Summit Human Resource & Marketing Consultant Full time

    Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.Job SummaryWe are looking for a human resource intern to assist in running the...

  • Human Resources Officer at

    3 months ago

    Nairobi, Nairobi Area, Kenya Stellar Human Resource Solutions Full time

    We are a Human Resource Management Consulting Company based in Nairobi Kenya providing a comprehensive range of Human Resources Solutions with your business needs and focus in mind.SummaryWe are seeking a dynamic and motivated HR Officer with 2-3 years of experience to join our team. The ideal candidate will have a strong background in HR functions,...

  • senior human resources assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya UN-HABITAT - United Nations Human Settlements Programme Full time

    Org. Setting and ReportingThe United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe,...

  • Human Resources Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya Actserv Full time

    ACTSERV is an actuarial consulting firm with over two decades of business visibility. Having grown in scale and market share, we strive to improve on our service offering by embarking on adaptive technology that delivers cutting edge solutions. This allows us to walk with client teams in delivering on their value propositions.Job Brief:We are seeking to...

  • Human Resource Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya Kenafric Industries Full time

    Founded in 1987 by the Chedda family, Kenafric Industries Limited is one of the largest manufacturers of Confectionery, Food, Footwear, and Stationery products in Kenya. Kenafric employs over 1500 people directly and touches the lives of more than 7500 people indirectlyObjective:The Human Resource Assistant at Kenafric Industries Limited - Shared Services...

  • Human Resources Assistant

    2 months ago

    Nairobi, Nairobi Area, Kenya International Organization for Migration Full time

    ABOUT THE COMPANYEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration...

  • Human Resources Assistant

    2 months ago

    Nairobi, Nairobi Area, Kenya U.S.A Embassy Kenya Full time

    ABOUT THE COMPANYThe USA embassy Kenya is a us government that seeks to offer services on behalf of the US governmentJOB SUMMARYRequirements:[HR MAY ADD A LOCAL LANGUAGE TRANSLATION IF HELPFUL.]All selected candidates must be able to obtain and hold a: Kenyan Police Clearance CertificateAll selected candidates will be subject to a background investigation...

  • Human Resource Assistant III at

    2 months ago

    Nairobi, Nairobi Area, Kenya Pwani University Full time

    Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 studentsREF:PU/ADV/02/08/2024JOB SPECIFICATIONSThis is an entry level to this cadre in the University and...

  • Human Resource Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Janta Kenya Full time

    Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business.SummaryThe HR Officer is responsible for all the administrative related duties, performance management, Recruitment and Staff on boarding processes, leave administration, Human...

  • Senior Human Resources Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the...

  • human resources assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Organization for Security and Co-operation in Europe (OSCE) Full time

    JOB DESCRIPTIONOrg. Setting and ReportingThe United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat)...

  • Human Resource and Admin Assistant Vacancy

    4 months ago

    Nairobi, Nairobi Area, Kenya Staffrite Full time

    Report to: Human Resource & Admin Manager,Kijani Holdings is seeking to hire a Human Resources and Admin Assistant who will be responsible for HR and administrative tasks.Key responsibilities includeThe incumbent will assist the HR manager across all human resource functions i.e. recruitment, employee relations, performance management, leaves, onboarding,...

  • Human Resource Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya Kilimani Children's Clinic Full time

    The Kilimani Children's Clinic opened its doors to the public in November Since then we have experienced a steady growth thanks to our dedicated team of consultant paediatricians, nurses and other health professionals.Responsibility Coordinate recruitment and on boarding processes, including job postings, resume screening, and conducting interviews....

  • Assistant Manager: Human Resource

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Africa Merchant Assurance Company Limited was incorporated in Kenya and licensed to transact General insurance business. It was licensed and began full operations in the year 2000. It has a team of highly qualified, experienced and dynamic staff who render personalized, efficient and professional insurance services. Our operations are on a specifically...

  • Human Resource Officer at

    3 months ago

    Nairobi, Nairobi Area, Kenya Jirani Smart Full time

    Jirani Smart is a Limited Company dealing with supply of all categories of goods to the end users. These categories of goods include but not limited to the following; agricultural inputs, animal feeds, beddings, car accessories, clothing, electronics, hardware, home appliances, phones, water storage tanks, timber and many more.DUTIES AND RESPONSIBILITIES...

  • Human Resources Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    ResponsibilitiesHuman Resource Management: Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.Defines conditions of...