Area Procurement

1 month ago

Nairobi, Kenya DanChurchAid (DCA) Full time

DanChurchAid's aim is to strengthen the world’s poorest people in their struggle for a life in dignity. Our work is based on a Christian view of humanity with respect for every individual’s rights and equal worth. DanChurchAid is rooted in the Danish National Evangelical Lutheran Church, but is active wherever we find the need is highest, regardless of religion, gender, political beliefs, race, national or ethnic origins, handicaps or sexual orientation.
Summary


The Area Prolog Officer is a key member of DCA’s Turkana team. The Area ProLog Officer will supervise and provide support to the Kakuma-based ProLog Assistant, with technical support from the Country Office (CO) ProLog Officer based in Nairobi.
Key responsibilities:
Procurement

Ensure implementing partners and DCA staff in Turkana comply with DCA and donor procurement guidelines and policies.
Ensure that DCA and implementing partners in Turkana have up-to-date procurement plans, revised quarterly.
Maintain an accurate and up-to-date procurement tracker for the DCA-led projects in Turkana
Launch, assess and ensure that tenders are awarded in a fair and open manner adhering to DCA and donor rules and regulations.
Ensure that goods, services and works procured are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).
Inspect and ensure the quality of received goods, engaging technical experts where necessary.
Review DCA and partner procurement documentation for completeness and accuracy, providing timely feedback to partners, finance, programmes and administration when required.

Logistics

Provide the required logistics support for project-related logistics.
Compile, review and submit relevant monthly logistics reports.
Ensure regular physical inventory checks are done of all assets and equipment, that appropriate storage conditions exist, and security of such items is ensured.
Ensure the maintenance, management and functionality of all office equipment and assets including communication and IT items.
Maintain and organise complete and accurate documentation and filing systems for all files (e-filing)
Liaise with the CO ProLog Officer to arrange the required IT support services for DCA Turkana-based staff.
Support budget planning of programs and project proposals with regard to logistics requirements.

Partner support

Participate in ProLog assessments of new partners, and periodic re-assessments of existing partners in Turkana.
Support partners with tender processes when requested to do or when required according to the value of the procurement.
Train and provide ongoing support to partners in project-related procurement processes, ensuring compliance with the relevant DCA and donor guidelines.
Undertake partner support visits on a regular basis to follow up on the quality of ProLog procedures.

Security

Support the Area Programme Manager and the CO ProLog Officer (Safety & Security Focal Point) to:
implement and updating logistics aspects of the area security plan to ensure resources and facilities are ready at all times for prevention/response and for either hibernation or evacuation.
Monitor the security situation in DCA areas of operations and undertake risks assessments.
Ensure the area security risk assessment and SoPs are updated and followed by staff.

General

Implement systems to improve transparency, ensuring adequate anti-fraud procedures are in place.
Support the CO ProLog Officer in the implementation of the CO ‘Green Procurement Plan’.
Any other task assigned by supervisor.

Required Education and Experience

Bachelor’s degree in Logistics, Supply Chain Management, or any related field. Equivalent relevant professional experience is also accepted.
Minimum of four years professional experience in logistics, supply chain management, contract management, procurement or other relevant experience.
Experience supporting team members and partners, and confident in doing so in a proactive and positive way. Proven experience with training and mentoring.
Prior experience working with (I)NGOs and international donors such as Danida, the EU, DG ECHO.
Excellent communication, interpersonal and team skills. Should have a good sense of humour.
Good IT skills, including MS Office, Teams and procurement software systems (DCA uses ADMIND)
Fluency in written and spoken English.
Proven capacity to prioritize tasks, plan and organize your own efforts to meet objectives and deadlines.
Strong analytical skills

Desirable:

Experience in conducting security site assessments and actioning security improvement plans
Professional driving license.

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