Assistant Office Administrator III

1 month ago

Nairobi, Kenya Public Service Commission Kenya (PSCK) Full time

The Commission dates back to 1954 when Civil Service Commission was established by British Colonial Government following Holmes Commission Report, 1948; Civil Service Commission was advisory to the Governor in matters of appointments; At independence in 1963 it was enshrined in the constitution and renamed Public Service Commission; Independence Constitution had Regional PSC’s but abolished in 1964 following constitutional amendments; It is the oldest Constitutional Commission and its mandate has expanded over the years.
Duties and responsibilities at this level will include:-

Taking oral dictation;
Word and data processing;
Managing e-office;
Ensuring security of office records, documents and equipment;
Maintaining an up to date filing system in the office;
Operating office equipment;
Managing office protocol;
Managing office petty cash;
Handling telephone calls and appointments; and
Supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

For appointment to this grade, a candidate must have: -

A Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

Business Education Single and Group Certificates (BES & GC)   from the Kenya National Examinations Council in the following subjects:-

Typewriting III (50 w.p.m.)/Computerised Document Processing III;
Shorthand II (80 w.p.m.);
Business English II/Communications I;
Office Practice II;
Secretarial Duties II;
Commerce II;
Office Management III/Office Administration and Management III;

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