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Executive Secretary at Mount Kenya University

3 months ago

Nairobi, Kenya Mount Kenya University Full time

Mount Kenya University (MKU) is a fully fledged chartered university committed to a broad-based, wholistic and inclusive system of education. It has an overall goal of promoting human resource development for society’s progressive good.
Qualification
Education, Skills and Experience

Must have:

Master’s Degree in a relevant area
3 years’ experience as a Senior Secretary in MKU or in a comparable position.
Proficiency in IT applications and;
Shorthand III – 100 w.p.m.
Typewriting III – 50 w.p.m.
Business English III
Office Management III
Secretarial Duties II
Office Practice II
Commerce II /Accounting.

OR

Bachelor’s Degree in a relevant area of specialization
5 years’ experience as a Senior Secretary or comparable position.
Proficiency in IT applications and;
Shorthand III – 100 w.p.m.
Typewriting III – 50 w.p.m.
Business English III o Office Management III
Secretarial Duties II o Office Practice II
Commerce II /Accounting

Key responsibilities also include
Reporting to: Principal, Student Welfare and Alumni Affairs

Duties and responsibilities:

Prepares and books all meetings for the officer to whom assigned
Operates and manages office float for the office to whom assigned
Orders and controls office stationery for the office.
Manages, administers and coordinates all in-coming and outgoing mails/correspondence.
Books appointments/updates and maintains the Diary for the officer to whom assigned
Public relations/Front desk operation for the officer to whom assigned
Filling/Retrieval and maintaining of records for the office.
Act as Secretariat to some meetings
Supervise staff under him/her.
Any other duties as may be assigned/directed by the immediate supervisor