Program Coordinator

3 months ago

Nairobi, Kenya Corporate Staffing Services Full time

NGO job vacancies in Kenya. IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Program Coordinator will support the Leadership Practice, which consists of more than 10 exchange and fellowship programs that develop global leaders through study, professional placements, and programming, in areas such as administration, compliance, participant and non-profit partner communication, data coordination and management, strategic communications, technology and virtual platform support, recruiting and selection, fellow support, events, and logistics management.

This role will focus on supporting the Climate Talent Initiative (CTI), a portfolio of IREX programs designed to meet urgent talent needs within the climate change sector.

Are you the next member of our team?

Your Background & Skills

Bachelor's Degree in a relevant field. Minimum of 2 years' relevant work experience. Demonstrated proficiency with Microsoft Office (Outlook, Word, Teams, PowerPoint, and Excel). Experience collaborating with teams and across multiple organizations on a common project. Experience coordinating and managing aspects of virtual, global collaborations and partnerships across multiple time zones. Demonstrated adaptability, flexibility, and ability to respond to challenges and opportunities that arise with any new program. Ability to work independently and as a team member with consistent ability to take initiative. Proven organizational and time management skills and ability to manage multiple tasks, including the ability to prioritize and meet deadlines. Strong communication and writing skills in English, with a high degree of attention to detail. Excellent interpersonal skills and cross-cultural communication skills. Ability to provide reliable customer service to diverse stakeholders, such as funders, non-profit partners, and program participants. Experience with philanthropy preferred, but not required. Regional experience in Africa. Availability for occasional travel. Must demonstrate valid proof of unrestricted work authorization in Kenya.

Your Daily Tasks

Supporting the recruitment and selection of approximately 10 ACLFP non-profit partners (“host organizations”) and program participants (“Fellows”) by participating in recruiting and selection calls, inbox management, and project management. Supporting the management and execution of the ACLFP program launch in fall 2024, assisting with event logistics, travel booking and logistics, and producing event materials and resources as needed. On an ongoing basis, managing day-to-day operations of assigned program components, including but not limited to assisting in arranging virtual event logistics, providing fellow support and supporting the delivery of training sessions. Supporting communications with program participants, alumni, and partners – funders, non-profit partners, educational partners, and recruiting partners. Assisting in developing and tracking traditional and social media communications content as needed. Assisting in drafting correspondence for stakeholders with approval from the supervisor. Contributes effectively to internal meetings. Supporting the accurate reconciliation of program expenses each month per corporate credit card protocols. Work with program partners and participants, including communicating program updates, answering questions, assisting with logistics, and notetaking for calls/meetings. Supporting partner and vendor procurement processes, including managing and processing subawards and contracts as assigned. Representing IREX, the Leadership Practice, and the Climate Talent Initiative both within and outside of IREX. Other duties as assigned.

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