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Finance and Budget Assistant

4 months ago

Nairobi, Kenya United Nations Office at Nairobi (UNON) Full time

United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.
Responsibilities
BUDGETING:

Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Assist with the data extract for and preparation of various reports to management.
Assist in monitoring budget implementation and performance.
Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

ACCOUNTING:

Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations.
Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Assist in the review and analysis of various accounting data.
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor.
Process accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor.
Assist in the analysis of Open Item Managed accounts (OIM) in the Enterprise Resource Planning (ERP) system and initiate corrective action.
Perform reconciliation of general and subledger accounts and clears suspense accounts.

GENERAL:

Receive and distribute various documents received in the unit/section.
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
Assist with data extraction and analysis and preparation of regular and ad hoc reports.
Perform duties as backup for other team members when required.
Supervise junior member of staff and interns.
Assists with visualizations and updating information material such as web pages or brochures. 8. Perform other related duties as assigned.

Requirements
Competencies

PROFESSIONALISM: Knowledge of travel related processing requirements. Ability to recognize and act in the face of conflicting priorities. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments. Observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients "and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Completion of high school diploma or equivalent is required. Supplementally training in finance, administration and project management is desirable.

Job - Specific Qualification

A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

A minimum of five (5) years of progressively work experience in finance, budget or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level University degree. Working experience with the Enterprise Resource Planning (ERP) systems and finance system such as Oracle or SAP is desirable. Working experience with Budgets, Accounts Payable, Accounts Receivable or Treasury functions is desirable. Experience with International Public Sector Accounting Standards (IPSAS) is desirable. One (1) year or more of experience in data analytics or related area is desirable.