Senior Finance and Budgeting Coordinator

3 weeks ago

Nairobi, Nairobi Area, Kenya IRC - The International Rescue Committee Full time

Job Description
The Sr.

Finance and Budgeting Coordinator is responsible for providing budget leadership and support across the GAVI project across Ethiopia, South Sudan, Somalia, and Sudan.

They will support financial management, developing budget forecasts, accounting, and financial reporting systems.

The role will provide key support to budgetary monitoring, compliance with donor and internal IRC rules and regulations, maintaining cost analytics (to inform estimates of cost-of-service delivery) and other key functions as required.


Main Responsibilities:

Program Budget Management and Monitoring

  • Hold knowledge base of donor rules and regulations and advise other team members on financial compliance
  • Develop and update financial management systems for the Gavi project, including reporting templates and monitoring procedures
  • Oversee financial management of the project in accordance with donor regulations
  • Ensure project expenses are reasonable, allocable, and prudent and spent in accordance with the donor's rules and regulations
  • Create accurate forecasts and manage expenses according to spending plans
  • In close collaboration with the Project Director and Deputy Project Director, liaise with partner institutions regarding any deviations or concerns in spending
  • Work closely with regional/ global finance teams to ensure all IRC project budget monitoring, payments and booking of expenses by providing monthly budget versus actual reports to budget holders and in country programs
  • Regularly revisit Program Budgets to ensure that they address programmatic areas of greatest priority and deliver maximum value for money and high absorption.
  • Identify and manage all financial and operational risks in collaboration with relevant country and technical unit staff
  • Review financial controls and liaise with relevant country program leads to update policies and procedures as needed
  • Build capacity of local partners in budget management as needed
  • Lead due diligence of financial capacity of global partners

Program Financial Reporting

  • Work with relevant country finance managers, regional staff, health technical unit, and headquarters-based finance staff to ensure accuracy of the financial reports and promptly identify and advise the Deputy Project Director and applicable country program leads on areas of concern.

Program Audit Support

  • Ensure the GAVI funded program has an audit readiness plan in place and monitor that throughout the period of program. GAVI program is subject to program audit on an annual basis.
  • Act as point of contact for auditors for financial related matters, addressing auditors' requests for support documentations, files, policies and procedures clarifications and other matters to ensure a smooth program audit execution.

Key Working Relationships:

Position Reports to:
Gavi Deputy Project Director

Position directly supervises:
Gavi REACH Finance Officer

Indirect Reporting:
Regional and HQ based Finance Staff

Other Internal and/or external contacts:

  • Internal*o Gavi project staff (program, finance, etc.)
o Country and Regional Program grants staff

o Grants Operations and Analytics Team (GOAT)

o AMU Program and Grant Support (PGS) team

o Compliance & Policy (C&P) team

o Finance Department on matters of financial management

  • External*o Partner and sub-awardee staff (awards, compliance, due diligence)

Job Requirements:

Minimum Requirements

  • Bachelor's degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or other related fields.
  • Certified Public Accountant (CPA) is desired.
  • At least 6-8 years of related work experience, preferably for an International Non-Governmental Organization
  • Experience managing budget and finance components of complex projects throughout implementation, including compliance, monitoring and reporting processes
  • Excellent organizational skills: the ability to work independently and productively in a fast-paced environment
  • Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team
  • Flexible work attitude, hands on work style approach, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance
  • English fluency

Preferred Requirements

  • Experience with donor-funded multi-country projects
  • Prior experience working in a country office or regional office.
  • Knowledge of GAVI financial reporting and re-budgeting is a plus.

Working Environment:

  • Standard office work environment
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