Assistant at Lutheran World Federation

1 week ago

Nairobi, Kenya Lutheran World Federation Full time

The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.

Job Overview
The Assistant Finance Officer - Grants supports the LWF Kenya-Somalia’s Budget and Grants Management functions. This role requires a motivated, flexible, problem-solving team player with strong analytical and interpersonal skills, and the ability to prioritize activities and work within scheduled timelines. The Assistant Finance Officer assists the Senior Finance Officer in managing day-to-day budget and grants management tasks, ensuring compliance with donor regulations and LWF requirements.
Key Responsibilities
Budget Preparation and Monitoring:

Support In Compliance And Policy Adherence

Assist in ensuring budgeting practices comply with global LWF and donor procurement policies.

Project Budget Preparation

Collaborate with program staff to assist in preparing or revising project budgets for new proposals or modifications, ensuring adequate coverage of project operations and HQ costs.
Help with the setup and creation of new project codes upon receipt of project approvals.

Annual Budget And Rolling Budget Updates

Assist in preparing the fiscal year budget following LWF’s standard format to meet required timelines.
Support the regular update of the fiscal year budget to guide new donor proposals and manage program growth or decline.

Support To Project Accountants

Provide timely, reliable, and accurate support in preparing working budgets, monthly forecasts, monitoring expenditure, journal vouchers, budget reviews and amendments, project reporting, and closure.
Assist in reviewing and verifying expenditures of restricted projects to ensure adherence to budgetary and donor requirements.

Monitor Budget And Actual Expenses Of Restricted Grants

Maintain a complete record of all pertinent documents of each project and coordinate with other Finance Staff and various project leaders to ensure financial implementation adheres to the project agreement.

Financial Reporting and Grant Management:
Financial Reporting

Assist in the timely production of accurate and meaningful project finance management reports.
Help prepare reports in donor currency to ensure maximum utilization of budgeted amounts.
Provide analysis and respond to queries from senior management, HQ budget holders, donors, and auditors.

Grant Management & Reporting

Prepares regular financial updates to guide Partners on project implementation and expenditure, and checks the monthly financial monitoring statements submitted by the Partners before uploading them into SAGE 300 ERP.Assist in preparing the monthly Budget Versus Actual (BVA) reports and distributing them on time.
Support the analysis of grants for the Senior Finance Officer and provide recommendations for budget holders to ensure accurate grant spending.
Help review budget spending plans and advise relevant staff on spending status.
Assist in preparing and updating spending plans for all active grants.
Prepare regular financial updates to guide Partners on project implementation and expenditure, and review the monthly financial transactions submitted by the Partners before uploading them into SAGE System.

Donor Reporting

Assist in preparing donor financial reports for all grants, ensuring compliance with donor formats and timely submission.
Support the review of donor financial reports prepared by the Senior Accountant.
Help ensure accurate and timely submission of draft and final financial reports in the grants management system.

Internal Controls and Compliance:
Internal Controls

Support the implementation of internal controls, strategy, and plans required in Head Office and project offices.
Help verify and approve journal vouchers prepared by the finance officer.
Assist in monitoring donor receivables and payables, ensuring receivables are collected and reviewing donor payables.

Special Audit Of Restricted Projects

Assist with coordination and attend entry and exit meetings on audits of projects for grants managed.
Act as a key resource on queries from external auditors on restricted grants

Qualifications

Bachelor’s degree in Finance, Accounting, Economics, or related field.
A partial professional accounting qualification (CPA, CIMA, ACCA), at least Level 3.
At least 3 years’ experience financial Management in a large and busy Work environment with vast experience in handling project Implementation/reporting for various donors (EU, US government, UNHCR, etc) including management of Consortia’s
Strong analytical and problem-solving skills.
Excellent interpersonal skills and the ability to work effectively in a multicultural team.
Experience in financial planning, budgets, and donor reporting.

  • Procurement Intern at Lutheran World Federation

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Job Summary The procurement Intern will support the procurement Office in procurement activities to ensure quality successful...

  • Administrative Assistant at Lutheran World Federation

    1 month ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Unit Summary This position combines expertise in administrative work with facilities management responsibilities and ensuring the...

  • Human Resource Intern at Lutheran World Federation

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Job Summary The HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date...

  • Data Management Assistant at Lutheran World Federation

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Overall Purpose/Broad Function Under the guidance and supervision of the PMER Officer, and in close collaboration with the sector...

  • Psychosocial Counsellor at Lutheran World Federation

    4 weeks ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Duties and responsibilities include, but are not limited to: Participate in the development of professional, effective, and...

  • Community Based Protection Officer at Lutheran World Federation

    1 month ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Job Summary The Community Based Protection (CBP) Worker will promote, support, implement the disaster response interventions,...

  • Readvertisement - Internal Auditor at Lutheran World Federation

    4 weeks ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Overall Purpose/Broad Function: The overall purpose of the LWF Kenya-Somalia Internal Auditor’s position is to ensure the...

  • Occupational Therapist at Lutheran World Federation

    4 weeks ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. PURPOSE OF THE POSITION     The Occupational Therapist will support the improvement of services and environmental access to...

  • Education Officer

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Overall Purpose/Broad Function The Education Officer - Primary will assist and support the Education technical lead in the...

  • Readvertisement - Procurement Officer at Lutheran World Federation

    1 month ago

    Nairobi, Kenya Readvertisement - Procurement Officer at Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Overall Purpose/Broad Function: Under the supervision of the Human Resource & Operations Manager or his/her delegate, the...

  • Education Officer

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Overall Purpose/Broad Function The Education Officer - EYE, will assist and support the Education technical lead in the management...

  • Procurement and Logistic Officer Dadaab at Lutheran World Federation

    5 days ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Unit Summary: The LWF world service Procurement and logistics department is responsible for implementing procurement,...

  • Education Officer

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Overall Purpose/Broad Function The Education Officer - Junior School (JS) will assist and support the Education technical lead in...

  • Senior Finance Officer – Budget Monitoring

    1 week ago

    Nairobi, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. Job Overview The Senior Finance Officer - Budget Monitoring & Donor Reporting is based in Nairobi and supports the LWF...

  • Assistant at

    1 week ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Job OverviewThe Assistant Finance Officer - Grants supports the LWF Kenya-Somalia's Budget and Grants Management functions. This role...

  • Procurement Intern at

    1 week ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Job SummaryThe procurement Intern will support the procurement Office in procurement activities to ensure quality successful delivery...

  • Data Management Assistant at

    1 week ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Overall Purpose/Broad FunctionUnder the guidance and supervision of the PMER Officer, and in close collaboration with the sector leads,...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Unit SummaryThis position combines expertise in administrative work with facilities management responsibilities and ensuring the smooth...

  • Human Resource Intern at

    1 week ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Job SummaryThe HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date human...

  • Community Based Protection Officer at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Job SummaryThe Community Based Protection (CBP) Worker will promote, support, implement the disaster response interventions, facilitate...