Procurement Officer at Technical University of Mombasa

3 weeks ago

Nairobi, Kenya Technical University of Mombasa Full time

A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and related areas that benefit society

Vacancy No.  TUMEL/PO/15/04/2024

Reporting to: Managing Director
Duties and Responsibilities:

 Implementation of Public Procurement and Asset Disposal Act, 2015, Regulation 2020 and ensuring adherence to the laid down Procedures and policies;
 Assisting Supply Chain Management Services function in the day-to - d a y duties, innovation, and design of Supply Chain Management operations and procedures;
 Counter check suppliers' invoices with original quotations or tender documents and ensure original terms have been adhered to;
 Determining and proposing methods and strategies for handling the Supply Chain Management Function;
 Offering secretariat services to various procurement and disposal committees;
 Improvement of strategies that are adaptive to the changing Environment and Technology;
 Advising the Accounting Officer on Supply Chain Management matters;
 EnsuringHigh Professionalism and Supply Chain Management Standards;
 Consolidation of the Enterprise Procurement Plan and ensure its full implementation;
 Preparing and publishing of the tender awards;
 Operationalization of e-Government Procurement Strategies and Inventory Management;
 Liaising with suppliers to ensure timely delivery of goods and services;
 Maintaining and updating a list of pre-qualified suppliers;
 Undertaking market surveys to ensure the Enterprise obtains value for money;
 Ensuring safe custody of all procurement records including appropriate documentation of files;
 Provision of appropriate guidance on the Supply Chain Management Policy matters;
 Assisting in procurement planning and budget preparation as per existing laws, regulations, and enterprise procurement policies;
 Preparation of tender documents, publishing, and evaluation;
 Giving of Professional Opinions to the Accounting Officer;
 Disposal of assets in compliance with the relevant Laws and Regulations; and
 Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.

Requirements
Qualifications:

 Must possess a Bachelor’s Degree in Supply Chain Management or Logistics or a related field;
 Must have at least five (5) years of relevant work experience in the Public Sector or Private Sector;
 Demonstrated professional competence through an understanding of Supply Chain Management and emerging Supply Chain Management trends and techniques;
 Understanding of legal and regulatory provisions in the profession;
 Be conversant with current and relevant government policies on procurement;
 MUST be registered with Kenya Institute of Supplies Management (KISM) in good standing and have a Valid Practicing License.

Personal Attributes

 Highest Integrity
 Ability to get on well with a diverse workforce.
 Good Knowledge in the professional field of specialization
 Good communication skills
 Ability to take instructions
 Good organizational and supervisory skills

Skills & Attitudes

 Good knowledge of the Employment Laws of Kenya
 Planning, organizing, and coordinating skills
 Good communication &negotiation skills
 Teamwork and people management skills
 Report writing skills
 Ethics and Integrity

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