Administrative Assistant at Technical University of Mombasa
3 weeks ago
A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and related areas that benefit society
Vacancy No: TUMEL/ADM.ASS/15/04/2024
Reporting to: Human Resource and Administration Officer
Requirements/Job Specifications:
Diploma in Business Management or equivalent; additional Administrative Assistant or Secretary qualification will be a plus.
Proven experience as an Administrative Assistant, or Office Admin Assistant;
Knowledge of office management systems and procedures;
Excellent documentation, communication, and IT skills;
Working knowledge of office equipment, like printers and fax machines;
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
Excellent time management skills and the ability to prioritize work;
Attention to detail and problem-solving skills;
Excellent written and verbal communication skills; and
Strong organizational skills with the ability to multi-task;
Key Duties and Responsibilities:
Assist in Proposal Writing and Tender Submissions;
Schedule and coordinate staff and other meetings;
Collate and distribute mail;
Prepare communications, such as memos, emails, invoices, reports, and other correspondence;
Write and edit documents from letters to reports and instructional documents;
Create and maintain filing systems, both electronic and physical;
Evaluate and ensure the company's compliance with the necessary statutory requirements;
Communicating with a variety of stakeholders; and We are committed to providing excellent services and products at outstanding valu
Carry out other duties and responsibilities as may be assigned from time to time by other persons in authority.
Skills & Competencies
Attention to detail;
Ability to think objectively;
Planning, organizing, and coordinating skills;
Strong communication skills;
Teamwork and people management skills;
Report writing skills;
Good organization, time management, and scheduling skills;
Basic bookkeeping experience, especially in accounts payable/receivable;
Experience using office management software, including word processing software and spreadsheets;
Typing speed of at least 60 words per minute with few errors; and
Ability to multitask
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