Procurement Officer

4 weeks ago

Nairobi, Nairobi Area, Kenya The Mater Hospital Full time

ABOUT THE COMPANY

The Mater Hospital has the mission to deliver timely and compassionate medical services to our patients and their families to the highest possible standard through the provision of qualified staff, the most appropriate equipment and staff training programmes. The hospital also seeks to contain its cost of operation such that the cost of medical care charged to patients remain as low and affordable as possible to as many patients as possible and such that the viability of the hospital, employment and investment are maintained inline with the ethos of the Sisters of Mercy Kenya.

JOB SUMMARY

Required Qualifications for the Position Degree in Procurement related field 3 years working experience in procurement and supplies management Member of KISM (Kenya Institute of Supplies Management)

RESPONSIBILITIES

Ensuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness Participating in preparing and receiving bidding documents, and ensuring their safe custody Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually Preparing reports and ensuring timely reporting to the relevant authorities (s) Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage Examining, and testing existing contracts and developing new ones as appropriate. Controlling spend and building a culture of long-term savings on procurement costs. Spearheading supplier registration processes and conducting market surveys from time to time Coordinating purchasing and inventory activities on the e-platform Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date Submitting invoices of the materials received from vendors to the Accounts department for payment. Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports Following up on stock-outs and escalating information on requested items or alternative solutions Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items. Categorizing materials in different product lines and assigned locations. Maintaining neatness and tidiness of the store Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure Sustaining supportive activities and relationships with all stakeholders

REQUIRED SKILLS

Logistics planning and management, Procurement, Stock and inventory management

REQUIRED EDUCATION

Bachelor's degree

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