Assistant Office Administrator – ODPC 8 Regional Offices

4 weeks ago

Nairobi, Nairobi Area, Kenya Office of the Data Protection Commissioner Full time

The Office of the Data Protection Commissioner (Irish: An Coimisinir Cosanta Sonra) (DPC), also known as Data Protection Commission, is the independent national authority responsible for upholding the EU fundamental right of individuals to data privacy through the enforcement and monitoring of compliance with data protection legislation in Ireland.

Duties and Responsibilities

Specific duties and responsibilities will involve:
Coordinate meeting and appointment schedules;
Record dictation in shorthand and transcribing it in typewritten form;
Use e-office to research and process data;
Operate office equipment,
Attend to visitors/clients;
Handle telephone calls;
Handle customer inquiries and complaints;
Coordinate meeting and appointment schedules;
Coordinate travel arrangements;
Ensure security of office records, equipment and documents, including classified materials;
Establish and monitor procedures for record keeping of correspondence and file movements;
Maintain an up to date filing system in the office;
Prepare responses to routine correspondence;
Manage office protocol and etiquette; and
Perform any other duties as may be assigned by the Supervisor.

Requirements for Appointment

For appointment to this grade, a candidate must have:

Minimum of Kenya Certificate of Secondary Education (KCSE) C (plain) or its equivalent from a recognized and accredited institution;

Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized and accredited institution; and Proficiency in computer applications.

Skills and Competence

Analytical skills;
Interpersonal;
Communication skills;
Creativity and Innovativeness
Problem solving skills;
Risk management skills;
Continuous learning skills.

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