Human Resource Assistant at

2 weeks ago

Nairobi, Nairobi Area, Kenya Victory Farms Full time
Victory Farms is a tilapia fish farm established in 2015. VF is located on the Kenyan side of Lake Victoria and has distribution capacity throughout Kenya. The Company is rapidly expanding its farm operation, fish processing, and sales & marketing capabilities. By the end of 2017, VF is on track to be the largest aquaculture farm in East Africa.
Summary

We are seeking a Human Resource Assistant who will perform administrative tasks to support the effective and efficient operations of the organization's Human Resource department in the Western Region.


Human Resource Assistant Role:
Employee Records

Maintain accurate and up-to-date employee records in the HR database.
Process employee documentation related to hiring, onboarding, and separation.
Handle confidential employee information with discretion.

Talent Acquisition

Assist with scheduling interviews and communication with candidates as guided.
Coordinate onboarding activities for new hires, including orientation, creating new hires folders and filing relevant documents.

Reporting

Reports preparation including but not limited to; probation reports, leave reports and new hires reports

Contracts management

Tracking of contracts and probation periods
Drafting and sharing contracts with employees

Employee Relations

Attend disciplinary meetings and take accurate minutes
Sharing disciplinary procedure related documentation with relevant parties for signing and filing
Attend HR and Sales Representatives' meeting, take minutes, record attendance, give a summary of issues raised and not addressed
Participate in employee Handbook and company policies sensitization through refresher trainings
Answers frequently asked questions from employees relative to standard policies, benefits, hiring process, etc; refers more complex questions to appropriate senior-level HR staff or management

Payroll Administration

Providing and verifying data as and when needed.
Reporting all payroll-related queries from employees to the payroll officer.

Any other duties assigned.

Skills and qualifications:
Bachelor's degree in Human Resources
At least 2 years experience as an HR Assistant or in a similar administrative role.
Proficient in Microsoft Office Suite and HRIS systems.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills.
Understanding of HR principles, best practices, and employment laws.
Ability to handle sensitive information with confidentiality and professionalism

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