Administrative Assistant, Tatu Girls School

2 weeks ago

Nairobi, Nairobi Area, Kenya Nova Pioneer Full time

ABOUT THE ROLE

The role you play with your Line Manager will include the responsibilities below;

  • Live the Nova Culture
  • Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
  • Make and receive phone calls on the school's telephone lines
  • Facilitate the Public Relations function of the front office including communication school emails and classdojo.
  • Prepare the school newsletter as guided.
  • Prepare documents for internal display on pin-boards or notice boards
  • Respond to routine correspondences and send out scheduled communications
  • Manage the stores of learning/teaching materials.
  • Any other duties as assigned by your manager.

The role you play with the School Principal will include the responsibilities below;

  • Schedule meetings for The Principal in line with the diary as requested.
  • Prepare documents ahead of internal meetings as directed by the Principal photocopying, binding, filing etc.
  • Attend Parent Teacher Association meetings and take minutes on behalf of the School Principal.
  • Keep custody of the pupils' attendance registers and any confidential documents on behalf of the Principal by regularly updating Edadmin.
  • Any other duties as assigned by the School Leader from time to time.

ABOUT THE ROLE

Skills and Qualifications required:

  • You have a Bachelor's degree/ Diploma in Office Administration and possess HR knowledge and skills, Operations management is desired but not required.
  • You have 2-3 years in Front Office Management, preferably of an established startup, large company or a school
  • You are experienced or open to learning the Google software suite Google Calendar, Docs, Sheets, G Mail, etc. as well as Microsoft Office Word, Excel, Powerpoint
  • You are experienced and proficient in MS Suite with strong writing skills for office communication and are skilled in making posters and certificates
  • You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
  • You demonstrate capacity to analyze complex situations and solve problems
  • You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team.

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