Administrative Assistant

2 weeks ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

Nova Pioneer is looking for a superstar School Administrative Assistant for our Tatu Girls School. This is an opportunity to be a part of an innovative network of schools that is developing generations of innovators and leaders who shape the African Century. The successful candidate will report to the Associate Dean of Students with a dotted line to the School Principal.

About Nova Pioneer

Imagine a world in which every young person across Africa attends a school that truly sets them up for success in the 21st century. A school that cares about individual students and allows them to explore the world around them. A school that focuses more on developing skills than on memorizing content. At Nova Pioneer, we have done more than just imagine this future, we are bringing it to life. Nova Pioneer is a pan-African, independent network of schools offering high quality, accessible education from pre-primary through secondary school. Nova Pioneer uses a unique, inquiry-based learning approach that encourages students to ask "why" instead of telling them the "what". It allows them to form their own thinking through exploration, investigation, and collaboration. Learn more about our learning approach here. Nova Pioneer currently has 16 schools in South Africa and Kenya with a vision to launch 100 schools and reach tens of thousands of students across the African continent in the next decade. To learn more visit

About The Role

The role you play with your Line Manager will include the responsibilities below;

  • Live the Nova Culture

  • Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.

  • Make and receive phone calls on the school's telephone lines

  • Facilitate the Public Relations function of the front office including communication (school emails and classdojo).

  • Prepare the school newsletter as guided.

  • Prepare documents for internal display on pin-boards or notice boards

  • Respond to routine correspondences and send out scheduled communications

  • Manage the stores of learning/teaching materials.

  • Any other duties as assigned by your manager.

  • The role you play with the School Principal will include the responsibilities below;

  • Schedule meetings for The Principal in line with the diary as requested.

  • Prepare documents ahead of internal meetings as directed by the Principal (photocopying, binding, filing etc.)

  • Attend Parent Teacher Association meetings and take minutes on behalf of the School Principal.

  • Keep custody of the pupils' attendance registers and any confidential documents on behalf of the Principal by regularly updating Edadmin.

  • Any other duties as assigned by the School Leader from time to time.

    Skills and Qualifications required:
    • You have a Bachelor's degree/ Diploma in Office Administration and possess HR knowledge and skills, Operations management is desired but not required.

    • You have 2-3 years in Front Office Management, preferably of an established startup, large company or a school

    • You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)

    • You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates

    • You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence

    • You demonstrate capacity to analyze complex situations and solve problems

    • You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team.

      Click Here To Apply

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