Accountant and Admin Assistant at International Institute For Legislative Affairs

4 weeks ago

Nairobi, Nairobi Area, Kenya International Institute For Legislative Affairs Full time

The International Institute for Legislative Affairs (IILA) is a not- for- profit organization that works closely with Policy making institutions, Government Departments, Members of Parliament and other stakeholders in the legislative process to draft and advocate for pro- people policies and legislation.


POSITION SUMMARY

The Accountant and Admin Assistant will support the functions and roles under the Finance and Administration department, which cover areas including budgeting, financial resources mobilization, maintenance of accurate accounting records, reporting, procurement, and office administrative duties.

S/He will work under the Finance and Admin Manager.

ROLES AND RESPONSIBILITIES OF THE POSITION
The specific responsibilities of the Accountant and Admin Assistant include, but are not limited to:

Financial record maintenance:
Maintain accurate records of financial transactions and prepare monthly reconciliations.

Budget monitoring:
Assist in preparing, monitoring, and analyzing budget reports to ensure fiscal responsibility.

Expense tracking:
Assist in monitoring and managing organisational expenses, ensuring adherence to budgetary guidelines.

Reporting:

Prepare monthly, quarterly, and annual financial reports as may be required for review by the Finance and Admin Manager.


Compliance:
Ensure compliance with accounting policies, procedures, and regulatory requirements.

Payment processing support:
Undertake invoice processing, expense report management, and petty cash management.

Procurement:
support in procurement exercises, ensuring the organizational procurement guidelines are adhered to

Audit assistance:
Support internal and external audit processes by providing necessary documentation and information.

Administrative duties:

will include and not limited to the filing of organizational records, front desk, management of office supplies and coordination of clerical duties.

Provide support to the Finance and Admin Manager and Program Officers in the planning, implementation and evaluation of financial and budget components of programs and project activities.


REQUIREMENTS

QUALIFICATIONS AND EXPERIENCE

Bachelor's degree in accounting, finance, business studies and or administration or related field and a minimum certification of CPA section I or its equivalent.

Minimum of 2 years of experience performing similar roles preferably in an NGO setting.

COMPETENCIES AND SKILLS
A strong commitment to IILA's objectives and values.
Proficiency in QuickBooks, and MS Office, particularly strong Microsoft Excel skills.
Knowledge of financial regulations and compliance standards.
Ability to analyse financial data, identify trends, and provide insights.
Strong attention to detail skills with a focus on accuracy in financial reporting and record-keeping.

Excellent verbal and written communication skills; ability to effectively translate and communicate financial concepts and data in user-friendly statements and information for use at different levels and functions within the organization.

Strong organizational and time management skills; ability to manage multiple tasks and meet deadlines.
Ability to work collaboratively within a team environment and contribute to team goals.
Relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Ability to identify issues, analyse, and implement effective solutions.

Ethical Conduct:
Maintain confidentiality and uphold ethical standards in handling financial information and transactions.

REMUNERATION
Remuneration will be according to the IILA salary scale and policies

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