Finance Assistant

4 days ago

Nairobi, Nairobi Area, Kenya Médecins Sans Frontières (MSF) Full time

ABOUT THE COMPANY

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.

JOB SUMMARY

The Finance Assistant is responsible for supporting the maintenance of financial and accounting records by managing day-to-day tasks in the finance department.QualificationsEducationA Bachelor's degree in Commerce, Finance, or an equivalent qualification from a recognized institution.CPA part II or other professional qualification in accounting is desirable.ExperienceAt least two (2) years of experience in accounting preferably in the non-profit making sector, international organization.Previous experience with MSF or other humanitarian NGOs is an added advantage.CompetenciesTechnical CompetenciesFamiliarity with computerized accounting packagesBehavioral/General CompetenciesCommitment to MSF's PrinciplesFlexible with working hoursGood Communication SkillsCross-cultural AwarenessStrategic VisionStress ManagementService OrientationInitiative and Innovation

RESPONSIBILITIES

Cash ManagementEnsure timely disbursement of cash/M-pesa payments upon approval these include per diems, Travel expenses, advances, allowances and NSSF.Check on the completeness of supporting documents with proper approvals as per authorization table before payment is done.Daily data entry in SAP ERP-Cash journals in KES, USD, EUR and M-pesa and confirm accuracy of the posting i.e., correct description/ right account code/ cost center/ orders.Monitor the cash level and ensure they remain within the authorized levels and request replenishment from Main safe when necessary.Maintain and keep up to date cash files.Together with Account supervisor conduct weekly and month end cash count.Together with Account supervisor conduct cash and M-pesa payment reconciliations and generate reports at the end of the month for sign-off.VAT ProcessingEnsure day-to day processing of VAT exemptions.Verify that all invoices have proper documentation with a mandatory ETR (Electronic Tax Register) & TCC (Tax Compliance Certificate).Adhere to all relevant VAT application procedures in collaboration with the Regional Protocol Office (RPO).Send the relevant documents to suppliers upon approval of exemption certificates forms protocol office.Timely follow up of Supplier's VAT refunds.Process of yearly Blanket exemptions and deliver to the relevant department through RPO.Send the blanket approved certificates to suppliers.Update monthly VAT tracker and generate other VAT related reports.Reconcile and maintain an up-to-date VAT file.Financial settlementsTimely follow up and closure of all advances.Scrutinize source documents for completeness and accuracy.Issue the relevant documents in case of refund and reimbursement.Accurate recording of expense settlements and scanning them in the system.Guide and respond to queries the staff have on how to settle the open advances.Weekly follow up on open advances and remind staff to settle.Archiving and filling of all supporting documents for Cash/Mpesa and settlement journals.Internal CommunicationsPromote and support the correct use of the documentation, tools, and folders in the SharePoint platforms. E.g. how to apply and settle advances, per diem application.In collaboration with the accountant, organize and update the finance SharePoint folders.Other ResponsibilitiesSupport and ensure proper documentation for all cash and M-PESA registers during audit process.Brief new staff on financial SLA (Service Level Agreement), procedures and processes.Provide input during review/update of Finance policies & procedures and disseminate relevant information to all staff where needed.Ensure timely work plans are updated and followed through regularly with the supervisor.Act as an event organizer representing finance department.Act as a backup for the accountant.

REQUIRED SKILLS

Cash management, Collaboration, Communication

REQUIRED EDUCATION

Bachelor's degree

  • Associate Technical Assistance Management(m/f/d) at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Finance in Motion Full time

    Finance in Motion is an impact investing advisor exclusively focused on development finance. We are one of the world's leading asset managers in this field, advising funds with around EUR 1.9 billion in assets under managementSummaryAs a Technical Assistance Associate in Nairobi, Kenya, you will lead and implement impactful projects for the Eco. Business...

  • Associate Technical Assistance Management(m/f/d) at

    1 month ago

    Nairobi, Nairobi Area, Kenya Finance in Motion Full time

    Finance in Motion is an impact investing advisor exclusively focused on development finance. We are one of the world's leading asset managers in this field, advising funds with around EUR 1.9 billion in assets under managementSummaryAs a Technical Assistance Associate in Nairobi, Kenya, you will lead and implement impactful projects for the Eco. Business...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Colleges and Institutes Canada Full time

    Colleges and Institutes Canada (CICan) is the national, voluntary membership organization representing publicly supported colleges, institutes, cegeps and polytechnics in Canada and internationally.General ExpectationsThe Finance Assistant will be responsible for processing day-to-day financial transactions, maintaining accurate financial records including...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Mercy Corps Full time

    Mercy Corps is a global humanitarian aid agency engaged in transitional environments that have experienced some sort of shock: natural disaster, economic collapse, or conflict.SummaryThe Mercy Corps Finance Department is responsible for all financial functions in Nairobi, including accounting, payments and banking, payroll, budgeting, financial reporting,...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Center for Domestic Training and Development Full time

    In its pilot phase in 2001, CDTD was known as Domestic Support Services, and initially served 5 girls from Kibera. Sensitive to the needs of Kenyan women, Ms. Murogo soon expanded her program and officially registered the Centre as an NGO in 2003. Since its registration, she has adopted numerous programs in order to best assist the disadvantaged.Job...

  • Finance Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Kenya Red Cross Society Full time

    Kenya Red Cross is one of the many International Red Cross and Red Crescent Movement societies around the world. The Kenya organisation was established in 1965, The Kenya Red Cross supports and runs a number of projects whilst raising awareness to the Kenyan public about the current issues or problems which may affect them.Overall PurposeThe Finance...

  • Finance Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya mTek Services Full time

    mTek Services is an innovative Mobile Application - a platform which provides an entirely paperless ecosystem for the insurance industry. Our solution allows customers to purchase Insurance directly from the Insurer, file for claims directly from the convenience of their smart device thus increasing efficiency and can capture critical data on claims from...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya mTek Services Full time

    mTek Services is an innovative Mobile Application - a platform which provides an entirely paperless ecosystem for the insurance industry. Our solution allows customers to purchase Insurance directly from the Insurer, file for claims directly from the convenience of their smart device thus increasing efficiency and can capture critical data on claims from...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Catholic Relief Full time

    Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programsJob SummaryThe Finance...

  • Finance Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Catholic Relief Services- CRS Full time

    ABOUT THE COMPANYCatholic Relief Services was founded in 1943 by the Catholic Bishops of the United States. Since then, we have expanded in size to reach more than 130 million people in more than 100 countries on five continents. For over 75 years, the mission of CRS has been to assist impoverished and disadvantaged people overseas, working in the spirit of...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Fairtrade International Full time

    Fairtrade International is a well-known non-profit organization dedicated to improving trade conditions for farmers and workers in developing countries.DUTIES & RESPONSIBILITIESManage finances by accurately recording data in the accounting systemProcess invoices, payments, and grants efficientlyUpdate creditors' accounts regularlyAssist in bank...

  • Finance Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Inkomoko Full time

    Inkomoko's vision is an Africa with thriving communities where young people and refugees are engaged, communities have access to relevant innovations for self-determination, and where African solutions are unleashed to solve African problems.About the OpportunityReporting to the Finance Manager, the finance Assistant will support the team in book-keeping,...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya World Food Programme (WFP) Full time

    The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security. JOB PURPOSE: To provide support for the efficient delivery of finance, budget, and administration support services to ensure transparent and effective use of financial resources. KEY...

  • Grants Finance Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya BURN Manufacturing Full time

    BURN designs, manufactures, and distributes aspirational fuel-efficient cooking products that save lives and forests in the developing world.BURN has revolutionized the global cookstove sector by proving the business case for selling a high quality, locally manufactured and unsubsidized cookstoves.About the role This position is pivotal within the grants...

  • Grants Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya BURN Manufacturing Full time

    BURN designs, manufactures, and distributes aspirational fuel-efficient cooking products that save lives and forests in the developing world.BURN has revolutionized the global cookstove sector by proving the business case for selling a high quality, locally manufactured and unsubsidized cookstoves.About the role This position is pivotal within the grants...

  • Grants Finance Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Accounting and finance jobs in Kenya. About the roleThis position is pivotal within the grants department, tasked with assisting the grants team in monitoring deadlines, ensuring compliance with donors' requirements, and supporting the project implementation team with reporting compliance.This role is interdisciplinary, requiring close collaboration with the...

  • Finance Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Mercy Corps Full time

    Mercy Corps is a global humanitarian aid agency engaged in transitional environments that have experienced some sort of shock: natural disaster, economic collapse, or conflict.Essential Job ResponsibilitiesFinancial management Maintain custody of the office cash fund and make daily payments of approved transactions. Prepare cash payment vouchers and ensure...

  • Finance Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Gold Star Kenya Full time

    Gold Star Kenya (GSK) was established in 2010 as a local Non-Governmental Organization; GSK was born out of the success of the Gold Star Network, a social franchise program initiative established in 2006 to promote comprehensive quality HIV care amongst a network of private health providers in Kenya. GSK implements health related projects in Kenya. We seek...

  • Finance and Budget Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Finance and Budget Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme Full time

    ABOUT THE COMPANYThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environmentJOB...