Assistant Director Administration
1 month ago
ABOUT THE COMPANY
Kenya Marine and Fisheries Research Institute is empowered to carry out research in Marine and Freshwater fisheries, Aquatic biology, Aquaculture, Environmental Chemistry, Ecological, Geological and Hydrological studies, as well as Chemical and Physical Oceanography.
JOB SUMMARY
Requirements for Appointment/Person SpecificationFor appointment to this grade, an officer must have: -i) At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;ii) Master's degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;iii) Bachelor's degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;iv) Minimum KCSE C+ (plus) or its equivalent;v) Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;vi) Member of a relevant professional body in good standing;vii) Proficiency in computer applications;viii) Demonstrated good results in work performance; andix) Meets the requirements of chapter six of the constitution.
RESPONSIBILITIES
i) Advising management on administrative policies, procedures and regulations;ii) Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;iii) Ensuring efficient provision of transport, security and cleaning service;iv) Coordinating the preparation of terms of reference for outsourced services;v) Supervising the implementation of outsourced services;vi) Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;vii) Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;viii) Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the Institute;ix) Coordinating disaster management and emergency response initiatives in the institute;x) Ensuring staff appraisals and staff development of the department; xi) Initiating administrative staff training and development and other policy matters;xii) Providing cross-functional liaison for administrative matters;xiii) Facilitating meetings, conferences and other special events;xiv) Ensuring general maintenance of office equipment's and building is undertaken;xv) Generating administrative reports on repairs and maintenance;xvi) Ensuring acquisition of legal documents such as motor vehicle and assets insurancesxvii) Facilitating renewal of insurance policies for company property and motor vehicles;xviii) Supervise timely settlement of the utility bills and other related claims;xix) Manage inventory of the Institute's assets;xx) Coordinate development of reports in the division;xxi) Lead in identification of risks and formulate measures to mitigate risks in the division;xxii) Coach, mentor, supervise and facilitate capacity development activities in the division;xxiii) Lead in the development and monitor implementation of division's annual work plan and budgets; andxxiv) Guide staff performance management in the division.
REQUIRED SKILLS
Performance monitoring and evaluation, Vision and strategy, Human resource and personnel development, Human resources information systems, Research and development, Testing and debugging, System administration, User management and administration, Personnel administration (working hours, holidays), Leadership skills, Code documentation, IT support, Employee relations and consultations, Programming, Research planning
REQUIRED EDUCATION
Post-graduate education
-
Nairobi, Nairobi Area, Kenya Office of the Director of Public Prosecutions (ODPP) Full timeABOUT THE COMPANYThe Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country.The Director of Public Prosecutions (DPP) is the head of the ODPP and operates independently as stipulated under Article 157 of the Constitution....
-
Nairobi, Nairobi Area, Kenya PATH Full timePATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children.ResponsibilitiesAdministrative Support - 50% Support with executing HUB meetings, coordinate virtual meetings with staff, support communication during meetings, and share information to promote learning. Support...
-
Senior Administrative Assistant
1 week ago
Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full timeThe United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the...
-
Administrative Assistant at
1 week ago
Nairobi, Nairobi Area, Kenya Practical Action Kenya Full timePractical Action is an international non-governmental organization (NGO) that uses technology to challenge poverty in developing countries.ACCOUNTABILITIESAfrica Director's support Maintain an up-to-date calendar of events and/or appointments for the Africa Director. Schedule meetings and interviews for the Africa Director with third parties and make...
-
Assistant Director Supply Chain Management
1 week ago
Nairobi, Nairobi Area, Kenya Office of the Director of Public Prosecutions (ODPP) Full timeABOUT THE COMPANYThe Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country.The Director of Public Prosecutions (DPP) is the head of the ODPP and operates independently as stipulated under Article 157 of the Constitution....
-
Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full timeThe World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewThe role of CIRAD's regional management, which covers eleven countries in East Africa, is to promote the...
-
Nairobi, Nairobi Area, Kenya Office of the Director of Public Prosecutions (ODPP) Full timeABOUT THE COMPANYThe Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country.The Director of Public Prosecutions (DPP) is the head of the ODPP and operates independently as stipulated under Article 157 of the Constitution....
-
Administrative Assistant
1 week ago
Nairobi, Nairobi Area, Kenya Practical Action Kenya Full timeACCOUNTABILITIESAfrica Director's supportMaintain an up-to-date calendar of events and/or appointments for the Africa Director.Schedule meetings and interviews for the Africa Director with third parties and make logistical arrangements for the Africa Director meetings outside the office.Organize for the Africa Director's travel by getting invitation letters,...
-
Administrative Assistant
1 week ago
Nairobi, Nairobi Area, Kenya Practical Action East Africa Full timeABOUT THE COMPANYPractical Action is an international non-governmental organisation (NGO) that uses technology to challenge poverty in developing countries.JOB SUMMARYPERSON PROFILETo be successful in the role, the ideal candidate will be able to demonstrate:Experience & KnowledgeEssentialBachelor's in business administration, Supply Chain, or related...
-
Nairobi, Nairobi Area, Kenya Office of the Director of Public Prosecutions (ODPP) Full timeABOUT THE COMPANYThe Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country.The Director of Public Prosecutions (DPP) is the head of the ODPP and operates independently as stipulated under Article 157 of the Constitution....
-
Nairobi, Nairobi Area, Kenya Office of the Director of Public Prosecutions (ODPP) Full timeABOUT THE COMPANYThe Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country.The Director of Public Prosecutions (DPP) is the head of the ODPP and operates independently as stipulated under Article 157 of the Constitution....
-
Administrative Assistant at
2 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Administrative Assistant at
4 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Supervisory Administrative Assistant
1 week ago
Nairobi, Nairobi Area, Kenya U.S.A Embassy Kenya Full timeABOUT THE COMPANYThe USA embassy Kenya is a us government that seeks to offer services on behalf of the US governmentJOB SUMMARYEXPERIENCE: Five years of progressively responsible administrative management experience in a public health or international development program that includes administrative management of acquisitions, grants, contracts or...
-
senior administrative assistant
1 month ago
Nairobi, Nairobi Area, Kenya UNEP - United Nations Environment Programme Full timeOrg. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment....
-
senior administrative assistant
2 weeks ago
Nairobi, Nairobi Area, Kenya UNEP - United Nations Environment Programme Full timeOrg. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment....
-
Administrative Assistant at
2 weeks ago
Nairobi, Nairobi Area, Kenya Dandelion Africa Full timeDandelion Africa reduces maternal and child mortality by providing quality and accessible healthcare to communities in hard to reach rural areas. We do this through a medical facility, our backpack nurses who go door-to-door and a network of over 100 unpaid community health volunteers.Duties and Responsibilities:Provide administrative support to the offices...
-
Administrative Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya Dandelion Africa Full timeDandelion Africa reduces maternal and child mortality by providing quality and accessible healthcare to communities in hard to reach rural areas. We do this through a medical facility, our backpack nurses who go door-to-door and a network of over 100 unpaid community health volunteers.Duties and Responsibilities:Provide administrative support to the offices...
-
Deputy Director Of Public Prosecutions
1 week ago
Nairobi, Nairobi Area, Kenya Office of the Director of Public Prosecutions (ODPP) Full timeABOUT THE COMPANYThe Office of the Director of Public Prosecutions (ODPP) is the National Prosecuting Authority in Kenya which has been mandated by the Constitution to prosecute all criminal cases in the country.The Director of Public Prosecutions (DPP) is the head of the ODPP and operates independently as stipulated under Article 157 of the Constitution....
-
Administrative Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
