Current jobs related to Administrative Assistant - Nairobi, Nairobi Area - United Nations Environment Programme

  • Administrative Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya Peforming and Audio-Visual Rights Society of Kenya Full time

    Performing and Audio Visual Rights Society of Kenya (PAVRISK) is a collective management organization registered as a non –profit making company limited by guarantee pursuant to the Company's Act 2015 laws of Kenya.Overview:Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is looking for a dedicated and efficient Administrative Assistant to...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Shelter Afrique Full time

    Shelter Afrique is the only pan-African finance institution that exclusively supports the development of the housing and real estate sector in Africa.Job PurposeThe Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including...

  • Administrative Assistant

    2 months ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Admin jobs in Kenya. The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.Read>>Best CV Writing Services In Kenya: How It Boosts Your EmployabilityOverviewThe Administrative...

  • Administrative Assistant

    3 days ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Administrative Assistant Aga Khan University (AKU) is a leading international institution dedicated to excellence and change. We are seeking a highly skilled and organized Administrative Assistant to join our team at the Centre for Innovation in Medical Education (CIME) in Nairobi, Kenya. About the Centre for Innovation in Medical Education The Centre...

  • Administrative Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Shelter Afrique Full time

    Job PurposeThe Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including managing communication, scheduling meetings, handling correspondence, and maintaining office supplies. The Administrative Assistant will work closely...

  • Administrative assistant

    3 months ago

    Nairobi, Nairobi Area, Kenya Empowerment Kenya ltd Full time 28,000 - 40,000 per month

    Administrative Assistant OpportunityWe are seeking a diligent administrative assistant to play a crucial support role within our organization. The individual will be responsible for various tasks that ensure the efficient operation of the office.Key Responsibilities:Handling and organizing office files and recordsCoordinating schedules and meetingsManaging...

  • Administrative Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya World Vision Kenya Full time

    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.SummaryReporting to the Executive Assistant & Board Liaison, the Administrative Assistant position provides routine...

  • Administrative Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Administration job in Kenya. The International Maize and Wheat Improvement Center (CIMMYT) is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum,...

  • Administrative Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

    For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Flexi-Personnel Full time

    Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....

  • Administrative Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    ResponsibilityPerforms other related administrative duties, as required e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences...

  • Administration Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full time

    The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.Methodology and Scope of the Assignment UNOPS will under the direct supervision of the relevant partner focal point...

  • Administration Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Danish Refugee Council Full time

    The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.Read more about this companyAdministration AssistantAbout the job The Admin Assistant will provide administrative support to the Regional Office on the full range of the Administration Service...

  • Administrative Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya Practical Action Kenya Full time

    Practical Action is an international non-governmental organization (NGO) that uses technology to challenge poverty in developing countries.ACCOUNTABILITIESAfrica Director's support Maintain an up-to-date calendar of events and/or appointments for the Africa Director. Schedule meetings and interviews for the Africa Director with third parties and make...

  • Administrative Assistance

    4 months ago

    Nairobi, Nairobi Area, Kenya Aseka Agencies Full time 25,000 - 40,000 per month

    Provides comprehensive administrative support, including managing schedules, coordinating meetings, handling correspondence, and maintaining records. Assists with data entry, filing, and office supply management. Supports team projects and ensures smooth office operations through efficient task management and communication.

  • Administrative Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.ResponsibilitiesHuman Resources Management Initiates, processes, monitors, reviews and follows-up...

  • Administrative Assistant CIMMYT

    2 months ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    ABOUT THE COMPANYThe World Agroforestry Centre (ICRAF) is a CGIAR Consortium Research Centre that aims at rural transformation throughout the tropics as smallholder households increase their use of trees in agricultural landscapes to improve their food security, nutrition security, income, health, shelter, social cohesion, energy resources and environmental...

  • Administrative Assistant

    2 months ago

    Nairobi, Nairobi Area, Kenya GIZ KE Full time

    ABOUT THE COMPANYGIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and...

  • Administrative Assistant

    1 day ago

    Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full time

    The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Key ResponsibilitiesAdministration Assistant Duties Sits at the reception desk and receives visitors. Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. Maintains...

Administrative Assistant

2 months ago

Nairobi, Nairobi Area, Kenya United Nations Environment Programme Full time


Job Description

Description

–>

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in the Civil Society Unit of the Governance Affairs Office at the Nairobi duty station within the United Nations Environment Programme (UNEP) and under the direct supervision of the Chief of the Unit. The Administrative Assistant will be responsible for the following duties:

Responsibilities

Human Resources Management

  • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit's human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training, ensuring consistency in the application of regulations and procedures.
  • Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal in electronic information systems.
  • Reviews entitlements-related claims and reports.
  • Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.
  • Maintains and reviews organizational staffing tables; prints and reviews UMOJA reports.

Budget and Finance

  • Monitors status of expenditures and allotments through UMOJA, records variations, updates budget tables.
  • Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
  • Reviews status of relevant expenditures and compares with approved budget.
  • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
  • Assists in the preparation of budget performance submissions.
  • Prepares statistical tables and standard financial reports.

General Administration

  • Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
  • Drafts routine correspondence.
  • Maintains files of rules, regulations, administrative instructions and other related documentation.
  • Maintains up-to-date work unit files (both paper and electronic).
  • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
  • Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.

Contract Administration

  • Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
  • Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
  • Processes the payment of contractors' invoices and monitor payments.
  • Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Education

  • High school diploma or equivalent is required.

Work Experience

  • A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Work experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required. Experience in an international organization such as the United Nations is desirable. 1 year or more of experience in data analytics or related area is desirable.

Languages

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. NOTE: 'Fluency' equals a rating of 'fluent' in all four areas (speak, read, write, and understand), and 'Knowledge of' equals a rating of 'confident' in two of the four areas.

Source:



Recommend your friend

–>


Languages

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.