Executive Assistant – Healthcare Consulting at

3 weeks ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Full time
Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.

Responsibilities:
Executive Assistant to the Africa Leadership Team

Plan and execute leadership's work schedule, ensuring optimal use of their time and that they are prepared for all meetings.

Support leadership and colleagues with travel planning and logistics, including booking flights, hotels, cars, developing detailed written itineraries and travel authorization requests.

Serve as point person on all action lists, as well as debriefing process for check-ins and internal and external meetings.

Copy-edit and proofread communications/presentations.
Manage billing, and expense reports and itemize credit card bills and other related expenses.
Other special projects as needed.

Office Administration

Served as point person for the company's CRM database management in Africa.
Greet clients and other visitors to the office in a friendly and professional manner.
Manage emails, letters, packages, phone calls, and other forms of correspondence.
Maintain a clean and organized office space, set up office lunches, schedule, and set up/clean up conference rooms.
Support planning and coordination of internal events, including employee engagement initiatives, holiday celebrations, and special events.
Support special initiatives as they arise.
Help with basic AV/IT troubleshooting and database management.
Liaise with finance and IT team as necessary.

Talent/HR Support

Manage scheduling for recruitment efforts, process for semi-annual performance review and new hire orientation process.
Assist in coordination of travel arrangements with final round interviewees.
Filing and organization of recruitment materials such as candidate profiles and writing samples.

Assist leadership team and program leads with managing the hiring and onboarding process in collaboration with finance and HR.


Qualifications:
Bachelor's degree required.
At least 4-5 years of related, progressively responsible work experience, including supporting a senior executive.
Knowledge of executive and administrative operations.
Team player with strong communication, diplomacy, and interpersonal skills.
Ability to copy-edit communications materials, including presentations, memos, and emails.
Ability to multitask, work in an entrepreneurial and flexible environment, and after-hours availability as needed.
Sense of humor and ability to work well with a wide variety of personalities.
Must be authorized to work in Kenya; visa sponsorship is not available for this position.
Is organized and detail-oriented.
Has exceptional priority and time management skills.
Is self-motivated.
Is flexible and adaptable.
Is positive and professional.

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