Distribution Assistant, MMD General Stores

3 weeks ago

Nairobi, Nairobi Area, Kenya Aga Khan University Hospital Full time

Job Purpose:

To control the movement of stock items to and from the warehouse/store to various departments/division of AKUH so as to meet the supply needs and service expectations of internal and external AKUH customers.

Key responsibilities:

  • Ensure that correct quantities and item description indicated on the issue note corresponds with physical stocks issued by the stock controllers.
  • Verify the number of packages being dispatched against the waybill raised for outreach requests.
  • Raise waybill with logistics providers for the outreach dispatches.
  • Ensure that parcels are well packed and labeled before they are handed over to transport providers.
  • Ensure that stocks are delivered to end users in the shortest time possible.
  • Contact the users outreach centres to acknowledge the about what have been dispatched from the main stores.
  • Tracking any late deliveries or misroutes that may occur in connection with the transport service providers.
  • Daily preparation of distribution of checklist report
  • Work in harmony with stock controllers and the outreach administration for effective distribution of materials in the centres.
  • Ensure that emergency issues in the hospital are urgently delivered.
  • Ensure all calls too the issue bay extension are answered in good time.
  • Ensure all items sent by courier are weighed and records kept.
  • Share records of weight with contract and services team weekly
  • Track waiting time of users coming to the issue bay directly and provide a daily report.
  • Review delivery schedules to ensure even distribution of workload and bring about efficiency.
  • Any other duties as may be assigned from time to time

Qualifications, experience and skills requirements:

  • Business-related Diploma or Certification.
  • Membership to the Chartered Institute of Purchasing & Supply CIPS or Chartered Institute of Logistics CILT or Kenya Institute of Supplies Management KISM will be an added advantage.
  • At least one year of work experience in a inventory handling
  • Ability to work in a team, has initiative and is proactive
  • Excellent customer service skills and customer focus,
  • Excellent interpersonal/ communication skills
  • Ability to lift heavy boxes, climb and bend.
  • Knowledge of warehousing/stocking

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