Administrative Assistant

3 weeks ago

Nairobi, Nairobi Area, Kenya White Labelled Employer Full time

ABOUT THE COMPANY

A multi-sector recruiter on the hunt for talent from entry level to C-suite positions on behalf of corporate entities.

JOB SUMMARY

About the Company;We are a fast-growing leisure travel company located in Nairobi.We are looking for a versatile and highly organized Administrative Assistant to perform administrative duties for travel consultants and management. In this role, you will support travel consultants in performing their duties and meeting client needs. Our Ideal candidate would need to have the following key attributes:● Diploma or Degree in tourism and hospitality.● At least 1 year of relevant experience.● Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.● Advanced typing, note-taking, recordkeeping, and organizational skills.● Ability to manage internal and external correspondence.● Working knowledge of printers, copiers, scanners, and fax machines.● Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.● Excellent written and verbal communication skills. Keen attention to details● Exceptional interpersonal skills.

RESPONSIBILITIES

● Visa processing and verification of visa and air ticket details.● Act as a point of contact for suppliers and partners.● Preparing hotel booking vouchers on behalf of clients.● Verifying that supplier invoices match booking vouchers and client requirements.● Scheduling transfers and liaising with logistics providers.● Monitoring the company email and responding if required● Prepare communication (letters, presentations, reports) on behalf of the manager.● Maintaining the office systems, including data management and filing and retrieval as well as records of client contacts. ● Devise and maintain office systems, including data management and filing.● Submit and reconcile expense reports.● Assist with client bookings and handle inquiries.● Screen phone calls, enquiries and requests, and handle them appropriately.● Conduct or prepare any research that the manager may require.● Assist in organizing both company and external events.● Take notes and write minutes during meetings.

REQUIRED SKILLS

Written communication, Customer service, Office administration, management, Answering telephones and call management, Calendar management, Office supplies management, Email correspondence, Documentation and record keeping

REQUIRED EDUCATION

Diploma, Associate's degree

  • Administrative Assistant at

    4 days ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.ResponsibilitiesGeneral...

  • Administrative Assistant at

    1 week ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Amref Kenya Full time

    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million.JOB PURPOSETo work collaboratively with the project team on specific short- and long-term assignments. S/he will oversee tasks...

  • Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.ResponsibilitiesHuman Resources Management Initiates, processes, monitors, reviews and...

  • Administrative Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Technical University of Mombasa Full time

    A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and related areas that benefit societyVacancy No:...

  • Administrative Assistant at

    4 days ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Personal Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Suetech Business Systems Limited Full time

    At Suetech Business Systems Limited, we are the bridge that brings people, technology and business together. In today's increasingly technology driven marketplace it is critical to keep up with the latest innovations in order to make the most of your investments and keep your business moving forward; and that is where we come in.SummaryThis is a full-time...

  • Administrative Personal Assistant

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Suetech Business Systems Limited Full time

    ABOUT THE COMPANYAt Suetech Business Systems Limited, we are the bridge that brings people, technology and business together. In today's increasingly technology driven marketplace it is critical to keep up with the latest innovations in order to make the most of your investments and keep your business moving forward; and that is where we come in.JOB...

  • Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Premier Audio Visual Limited Full time

    Premier Audio Visual is your one-stop home of audio and Video electronics providing only quality and certified gadgets.Responsibilities Social media marketing Answer and direct phone calls Plan meetings and take detailed minutes Interact with followers and potential customers by communicating and answering questions through the company's social pages Update...

  • Administrative and Commercial Assistant at

    1 week ago

    Nairobi, Nairobi Area, Kenya Alliance for Accelerating Excellence in Science in Africa (AESA) Full time

    The African Academy of Sciences is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science technology and innovationSummaryWe are seeking a proactive and organized Administrative and Commercial Assistant to join our team. In this role, you will provide administrative support to various...

  • Senior Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.ResponsibilitiesHuman Resources Management: Coordinates various actions related to the...

  • Administrative and Commercial Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Alliance for Accelerating Excellence in Science in Africa (AESA) Full time

    The African Academy of Sciences is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science technology and innovation. It has a tripartite mandate of pursuing excellence by recognising scholars and achievers; providing advisory and think tank functions for shaping the continent's strategies and...

  • School Administrative Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Strathmore University Full time

    ABOUT THE COMPANYStrathmore University is a chartered university based in Nairobi, Kenya Strathmore College was started in 1961, as the first multi-racial, multi-religious advanced-level sixth form college offering science and arts subjects, by a group of professionals who formed a charitable educational trust.JOB SUMMARYThe job holder will be responsible...

  • Assistant, Administration at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Standard Bank Group Full time

    Standard Bank Group is the largest African banking group by assets offering a full range of banking and related financial services. "Africa is our home, we drive her growth" Our vision is to be the leading financial services organisation in, for and across Africa, delivering exceptional client experiences and superior valueJob PurposeTo provide end-to-end...

  • Administrative Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya MNC Consulting Group Limited Full time

    Our client in the beauty industry is in need of a qualified and competent admin assistant who can also be responsible for simple accounting work. A person who is experienced, self-motivated, organized, attention to detail, analytical, time conscious, strong written and oral communication skills, problem solving skills and good social media management skills....

  • Administrative Assistant, CIME at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Aga Khan University Hospital Full time

    Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East AfricaJob SummaryThe Aga Khan University's...

  • Administrative Assistant II

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Kenya Medical Training College (KMTC) Full time

    When you choose to launch your medical career at KMTC, you join more than 26,000 students at the College who aspire to improve the health of communities they live in.When you join one of the 50-plus specialized courses offered at KMTC, you will be a part of the biggest human resource contribution to the health sector in Kenya; more than 80 percent of the...

  • Assistant Manager-Facility and Administration at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya iSON Xperiences Limited Full time

    iSON Xperiences is a specialist in proactive customer engagement and customer xperience management, partnering with leading brands to optimize their customer xperience, revenue generation and business process management across the enterprise.SummaryThe assistant manager – facility and administration will oversee facilities management, transport...

  • Administrative and Logistics Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Caritas Nairobi Full time

    Caritas Nairobi is the aid and development agency of the Catholic Archdiocese of Nairobi. Caritas is an ordered service to the community and is inspired by Gospel values and the Catholic Social Teachings, to respond to disasters, promote integral human development and advocate on the causes of poverty and conflict.Clerical Duties Produce quality reports from...