Administrative Associate at

1 week ago

Nairobi, Nairobi Area, Kenya Incourage Full time
Simplifying insurance access and distribution for insurance agencies.

About the Administrative Associate Role
The Administrative Associate will play a critical role in ensuring the smooth and efficient operation of our office. This multifaceted position requires excellent organizational skills, attention to detail, and the ability to handle various administrative tasks.

The successful candidate will work closely with the management team to support daily operations and contribute to the overall success of the startup.

The successful candidate will ideally be required to start ASAP.

What you will do:
Oversee day-to-day administrative operations, including organizing office procedures and ensuring compliance with company policies.
Manage office supplies inventory, including ordering, stocking, and distributing supplies as needed.
Coordinate meetings, appointments, and travel arrangements for staff members.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Coordinate and prioritize incoming requests and ensure timely responses.
Act as the primary point of contact between executives and internal/external stakeholders, screening and directing inquiries appropriately.
Prepare reports, memos, and other documents as required by management.
Assist in the onboarding process for new hires, including assigning equipment and coordinating orientation sessions.
Maintain office policies and procedures, ensuring adherence by all staff members.
Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.
Serve as a liaison between staff and management, relaying important messages and ensuring effective communication.
Anticipate executives' needs and proactively provide support to enhance their efficiency and productivity.
Assist in organizing company events, such as team-building activities, workshops, and conferences.
Provide general administrative support to all departments as needed.
Handle confidential and sensitive information with discretion and confidentiality.

Note:
This job description outlines primary responsibilities and reflects the proactive approach expected from team members. Additional duties may be assigned as required to meet organizational needs.
Requirements for the role

Bachelor's degree in business administration, office management, or a related field.
Proven experience in administrative, personal assistant or executive assistant roles preferably in a fast-paced environment.
Proficient in Microsoft Office Suite and Google Workspace.
Strong organizational and multitasking abilities with attention to detail.
Excellent written and verbal communication skills.
Proactive and able to work independently with minimal supervision.
Flexibility and adaptability to changing priorities and deadlines.
Discretion and confidentiality in handling sensitive information and correspondence.
Having experience working in a Start-up with adaptability to a dynamic culture will be an added advantage.

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