Administrative Associate

7 days ago

Nairobi, Nairobi Area, Kenya Incourage Full time

ABOUT THE COMPANY

To encourage and increase the players in the insurance industry by building a No.1 platform where anyone can easily purchase and sell insurance products in Africa.

JOB SUMMARY

The Administrative Associate will play a critical role in ensuring the smooth and efficient operation of our office. This multifaceted position requires excellent organizational skills, attention to detail, and the ability to handle various administrative tasks. The successful candidate will work closely with the management team to support daily operations and contribute to the overall success of the startup.The successful candidate will ideally be required to start ASAP.Note:This job description outlines primary responsibilities and reflects the proactive approach expected from team members. Additional duties may be assigned as required to meet organizational needs.Requirements for the roleBachelor's degree in business administration, office management, or a related field.Proven experience in administrative, personal assistant or executive assistant roles preferably in a fast-paced environment.Proficient in Microsoft Office Suite and Google Workspace.Strong organizational and multitasking abilities with attention to detail.Excellent written and verbal communication skills.Proactive and able to work independently with minimal supervision.Flexibility and adaptability to changing priorities and deadlines.Discretion and confidentiality in handling sensitive information and correspondence.Having experience working in a Start-up with adaptability to a dynamic culture will be an added advantage.

RESPONSIBILITIES

Oversee day-to-day administrative operations, including organizing office procedures and ensuring compliance with company policies.Manage office supplies inventory, including ordering, stocking, and distributing supplies as needed.Coordinate meetings, appointments, and travel arrangements for staff members.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Coordinate and prioritize incoming requests and ensure timely responses.Act as the primary point of contact between executives and internal/external stakeholders, screening and directing inquiries appropriately.Prepare reports, memos, and other documents as required by management.Assist in the onboarding process for new hires, including assigning equipment and coordinating orientation sessions.Maintain office policies and procedures, ensuring adherence by all staff members.Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.Serve as a liaison between staff and management, relaying important messages and ensuring effective communication.Anticipate executives' needs and proactively provide support to enhance their efficiency and productivity.Assist in organizing company events, such as team-building activities, workshops, and conferences.Provide general administrative support to all departments as needed.Handle confidential and sensitive information with discretion and confidentiality.

REQUIRED SKILLS

Verbal communication, Office administration, management, Team building, Ability to coordinate, Presentation preparation and editing (Microsoft PowerPoint)

REQUIRED EDUCATION

Bachelor's degree

  • Administrative Associate at

    1 week ago

    Nairobi, Nairobi Area, Kenya Incourage Full time

    Simplifying insurance access and distribution for insurance agencies.About the Administrative Associate RoleThe Administrative Associate will play a critical role in ensuring the smooth and efficient operation of our office. This multifaceted position requires excellent organizational skills, attention to detail, and the ability to handle various...

  • Administrative Associate

    7 days ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Role overview & Responsibilities:We are seeking versatile Administration associate (s) who will perform a range of administrative functions. This role completes a broad variety of tasks that allows departments and C-Level to effectively and efficiently operate including:Assist in day to day administrative tasks assigned by Executive Director and to liaise...

  • Administration Associate at

    1 month ago

    Nairobi, Nairobi Area, Kenya Solidaridad Full time

    Position/ Job SummaryThe Administration Associate acts as the office support for all employees providing administrative support and managing staff queries. S/he is responsible for handling organizational and clerical support tasks. This may include organizing files, scheduling appointments, receiving guests, and ensuring the cleanliness and security of the...

  • Administrative Associate

    3 days ago

    Nairobi, Nairobi Area, Kenya Pezesha Full time

    Role overview & Responsibilities:We are seeking versatile Administration associate s who will perform a range of administrative functions. This role completes a broad variety of tasks that allows departments and C-Level to effectively and efficiently operate including:Assist in day to day administrative tasks assigned by Executive Director and to liaise...

  • Administrative Associate at

    1 week ago

    Nairobi, Nairobi Area, Kenya Pezesha Full time

    Pezesha, has created a holistic financial marketplace for MSMEs. By offering lending, financial education, and debt counselling to borrowers, plus a proprietary credit scoring system to vet MSMEs without a credit history, derisking lending to SMEs. Lower Risks bring commercial banks and capital providers onto Pezesha platform. As a collaborative structure,...

  • Associate Administrative officer

    7 days ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services Full time

    Job DescriptionDescription –>This position is located in the Sustainable Mobility Unit of UNEP. S/he will work under the general supervision of the head of the Sustainable Mobility Unit. It encompasses sub-functional specialties such as human resource administration, planning, programming/budgeting, and implementing, monitoring and evaluation of business...

  • Administrative Associate, G-6 at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya UNICEF Full time

    UNICEF is the world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.Purpose For The JobUnder the supervision and guidance of the supervisor, the Administrative...

  • Administrative Associate, G-6 at

    1 month ago

    Nairobi, Nairobi Area, Kenya UNICEF Full time

    UNICEF is the world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.Purpose For The JobUnder the supervision and guidance of the supervisor, the Administrative...

  • Administrative Associate – WHEEL Project at

    1 month ago

    Nairobi, Nairobi Area, Kenya Amref Kenya Full time

    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40millionMAIN PURPOSE OF JOBTo provide administrative support by ensuring effective coordination, planning and monitoring of office...

  • Administrative Associate – WHEEL Project at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Amref Kenya Full time

    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40millionMAIN PURPOSE OF JOBTo provide administrative support by ensuring effective coordination, planning and monitoring of office...

  • Administrative Associate

    1 month ago

    Nairobi, Nairobi Area, Kenya World Food Programme Full time

    ABOUT THE COMPANYThe World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.JOB SUMMARYFarm to Market Alliance is a public-private partnership that is made up of six like-minded organizations with a joint vision to enable sustainable food systems through strengthened markets to empower farmers to increase their yields,...

  • Administrative Associate

    1 month ago

    Nairobi, Nairobi Area, Kenya World Food Programme (WFP) Full time

    The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.BACKGROUND AND PURPOSE OF THE ASSIGNMENTFarm to Market Alliance is a public-private partnership that is made up of six like-minded organizations with a joint vision to enable sustainable...

  • Administrative Associate

    2 weeks ago

    Nairobi, Nairobi Area, Kenya World Food Programme (WFP) Full time

    The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.BACKGROUND AND PURPOSE OF THE ASSIGNMENTFarm to Market Alliance is a public-private partnership that is made up of six like-minded organizations with a joint vision to enable sustainable...

  • Associate Administrative Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for allResponsibilitiesHuman Resource Management Undertakes actions related to the administration of the...

  • Programme Associate

    1 month ago

    Nairobi, Nairobi Area, Kenya UN Women Full time

    ABOUT THE COMPANYUN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender...

  • Programme Associate

    2 weeks ago

    Nairobi, Nairobi Area, Kenya UN Women Full time

    ABOUT THE COMPANYUN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender...

  • Administrative Associate I at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya International Livestock Research Institute (ILRI) Full time

    The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.Key ResponsibilitiesPurpose Provide overall day to day secretarial...

  • Administrative Associate I at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya International Livestock Research Institute (ILRI) Full time

    The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.Key ResponsibilitiesPurpose Provide overall day to day secretarial...

  • Administrative Associate I

    2 months ago

    Nairobi, Nairobi Area, Kenya International Livestock Research Institute ILRI Full time

    Key Responsibilities PurposeProvide overall day to day secretarial and administrative support to the Office Manager and to all unit employees. Responsible for the daily activities needed to run IRRI-Africa's Regional Office administrationManage filing and distributing all incoming and outgoing mail/faxes/letters/documents.Receive incoming mail, shipments and...

  • Programme Associate

    1 week ago

    Nairobi, Nairobi Area, Kenya UN Women Full time

    In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. In doing so, UN Member States took an historic step in accelerating the Organization's goals on gender equality and the empowerment of women.SummaryUnder oversight of the EVAW Regional Policy Specialist and directly...