Legal Clerk at Kenindia Assurance Company Limited

Found in: beBee jobs KE - 3 weeks ago

Nairobi, Nairobi Area, Kenya Kenindia Assurance Company Limited Full time

Kenindia Insurance Ltd, was established as merger of Indian Insurance Companies operating in Kenya to form a vibrant joint venture with moral and financial support from leading local business elite on 6th December 1978.


Main Purpose of the Job - (Job Summary):

Office administration, overseeing mail management, and dispatch to ensure a smooth flow of work processes within the office in line with business objectives.


Main Responsibilities:
Receipt and registration of all new claims received in the
IT system and maintain a register thereof.

Receive all incoming mail, collate documents in order of priority, and offer assistance to the legal officer handling branches for an efficient and speedy response to mail.

Receive all incoming judgment advice and record in the judgment register for tracking to ensure timely attendance.
Handling machine maintenance, departmental stationery requisition, and monitor the use thereof.
Collecting EFT payment advises from accounts, preparing forwarding letters, and immediate dispatch; maintain a cheque/EFT dispatch register thereof.
Dispatching letters, cheques/EFT, and summons to correct persons within the given timeline.
Reconciling and payment of investigators' and doctors' fees within given timelines.
Undertaking typing work within given timelines.
Mail management, connecting all incoming mail to relevant files, and giving legal officers for action.

Ensuring customer service to both internal and external clients by providing the required timely dispatch of letters, cheques, and claim files.

Receipt of excess cheques.
Handling the switchboard, receipt and dispatch of calls, telephone lines maintenance, management of the PABX system, etc.

2 or 3 key deliverables (specific to this position):

Prompt payment and dispatch of cheques
Effective mail management
Clean offices, printers well maintained, stationery management

Resources Responsible for:

Direct Reports (Jobs reporting to this position):

Internal:
Accounts
Claims
Branches
Administration

IT

External:
External Advocates

Requirements

Relevant Experience:
At least 2 years of relevant experience

Academic Qualifications:
O' Level

Professional Qualifications:
Para-legal
Certificate in business Management practice is an added advantage

Key Job Skills (specific to the job):
Accuracy
Coordination skills
Time management
Multitasking skills

Insurance Skills (special Category): N/A

General Skills:
Communication skills
Interpersonal skills
Customer Service

IT skills (fluency)

Our Competencies/Behaviours:
Integrity
Reliability
Transparency
Professionalism
Teamwork
Quality

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