Senior Finance and Operations Officer

4 weeks ago

Nairobi, Nairobi Area, Kenya Natural Justice Full time
Natural Justice is an organisation rooted in the struggles of communities in Africa.

As a team of pioneering lawyers and legal experts, we specialise in human rights and environmental law in pursuit of social and environmental justice.

What we're looking for

Natural Justice seeks a full-time Senior Finance and Operations Officer (SFOO)- East Africa Hub, to be responsible for the financial management and administrative operations, including procurement, asset management, processing and recording of all financial transactions, financial reporting to donors and the Natural Justice Kenya board, managing relationships with suppliers and partner organizations.

Key Roles and Responsibilities
Under the guidance and supervision of the Hub Director, and in close liaison with the CFOO, the SFOO shall perform the following duties:

Leadership and strategic work planning

Provide effective leadership and support to the staff within the department including mentorship, coaching, team building, on-the-job training to enhance employee performance and other leadership interventions.

Develop and supervise the implementation of the finance hub strategy, including its deliverables, and annual plans, ensuring their alignment with Natural Justice's overall program strategy.

Participate in program meetings and regularly provide technical advice and clarifications on finance and admin/operations as may be needed, to staff, partners,
affected communities and other relevant stakeholders.

Financial management

Manage the organization's cash flow and update the Hub Director and CFOO accordingly.
Timely submission of monthly and annual financial reports; maintenance of proper books of accounts.

Process payroll and ensure timely online filing and payment of statutory deductions against payroll PAYE, NHIF, NSSF, HELB and Pension contributions is done as necessary.

Ensure strict adherence and compliance to financial control systems, policies and procedures.
Implement compliance audits, project audits in the hub including coordination with auditors.
Ensure efficient payments and disbursements according to approved policy and procedures.

Perform bank and vendor reconciliations and forward them to supervisor; Monitor all bank deposits and payments to ensure that balances are in keeping with transaction reports.

Provide timely reports to the Natural Justice Kenya board when required.

Budgetary Control & Audits

Monitor budget implementation and expenditures, update the internal program and office expenditure sheet(s), provide monthly reports on the same and communicate outcomes to Hub Director for decision making.

Assist in development of institutional and donor proposal budgets & facilitate external audit.

Maintain and have a good understanding of all funder contracts and reporting deadlines, and provide direction on this to the Natural Justice team when required.

Prepare donor reports and ensure their timely submission.
Provide financial advice and support to community partners where required.
Ensure that accounting, budget and audit controls and systems comply with the legal rules and regulations.
Supplier management and office administration

Ensure the smooth administration and operational running of the office, including day-to-day needs in the office and office building renovations.

Manage relationships with all-Natural Justice suppliers, including ensuring contracts are completed and up to date and payments are made on time, and that ICT support, security and cleaning services are performing their jobs to the level required.

Develop, maintain and implement financial policies to guarantee operational efficiency by all staff, including regularly sensitizing staff on the policies.

Maintain internal control systems to ensure compliance with NJ policies.
Provide oversight and management of transport coordination function to ensure optimal and efficient use of attendant resources.

Provide support in staff salary reviews and updating salary scale policy and structures to ensure competitive Natural Justice salaries.

Oversee, and in absence of the Administration Officer, carry out project logistics for meetings, workshops, conferences and travel.

Asset Management and procurement

Develop and maintain an up-to-date register of assets as per NJ policies.
Manage general Natural Justice insurance policies, including asset insurance cover undertaking research and advising on market trends.
Provide oversight on the procurement processes in the organization.
Knowledge Management, partnerships and communication

Keep and regularly update all work-related information on the SharePoint within the correct folders and, in particular, have the overall responsibility for storing all information in the finance folders.

Maintain hard copies of all finance information and reports.
Support the development of partnership documents (MOUs, etc.) where necessary.
Seek opportunities for personal and professional development, particularly related to your specific areas of responsibility at Natural Justice

REQUIREMENTS

QUALIFICATIONS AND EXPERIENCE

Minimum of a Bachelor's Degree in any of the following Accounts, Finance, Commerce, or related field from a recognized University.

Relevant professional qualifications (CPA(K), ACCA).

At least 5 years relevant work experience - 2 of which should have been gained in a busy finance and accounts environment, preferably in the CSO/NGO or private sector.

Demonstrated experience in costing and cost control; Cash management; Taxation expertise; Financial reporting; budgeting and budgetary control.
Computer literacy- understanding of data entry, basic computer skills and knowledge of databases.
Experience in managing and supervising teams.
Excellent oral and written communication skills.
Citizen of Kenya or have authorization to work in Kenya.

COMPETENCIES:

The desirable traits and attributes include:
A person of high integrity that will model Natural Justice's core values.
A strong commitment to the aims, objectives and values of Natural Justice.
Highly motivated, pro-active individual able to work under minimal supervision.
Strong analytical, statistical and Problem-solving skills.
Honest, diligent and trustworthy.
Ability to prioritize, act on initiative and meet deadlines.
Reliability and attention to detail.
Professionalism, strong work ethic, and personal initiative ("a self-starter").
Critical and analytical thinking.

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