Legal Assistant

4 weeks ago

Nairobi, Nairobi Area, Kenya Siginon Group Full time

At Siginon Group, our determination to achieve our vision of being Africa's world class logistics company is the driver of everything we do.

We are proactively designing systems and processes that ensure operations excellence and peace of mind for our customers

JOB PURPOSE

Reporting to the Group Legal Manager, the job holder will support the department in legal and administrative issues relating to the department.


RESPONSIBILITIES:
Handling sensitive information securely and professionally.
Maintaining a calendar of all legal deadlines and appointments and any other significant legal dates.
Conducting legal research and drawing up legal opinions on policy matters.

Communicating with external attorneys to provide legal advice on the issues related to the institution's obligations, rights, risks and organization privileges if needed.

Maintaining and safeguarding departmental documents/records as well as creating and maintain trackers for legal documents and other resources.
Prepare, review, record and report legal documents including briefs, pleadings, appeals, agreements, contracts and legal memoranda.
Collaborating with the internal departments such as HR, Finance and Commercial etc. to ensure Legal Compliance for the Group's operations.
Reviewing and vetting demand letters, statutory notices, pleadings, affidavits and other relevant litigation documents.

Assisting in preparing correspondence and internal communications for the Legal Department and dispatching and delivering mails and resolutions to both internal and external parties.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Build and maintain legal registers, databases, and files.
Identify relevant gazette notices, judicial decisions, statutes, legal articles, codes and other pertinent material.

Provides general office support services by processing draft legal documents, support in editing legal documents, proofreading and finalizing for signature.

Help with case preparation including witness lists, statements, and exhibits.

REQUIREMENTS
Education, Professional Qualifications & Work experience

Bachelor's degree in law or completion of the Advocate Training Program at the Kenya School of Law
Experience in general office support in legal department or Office
Experience in research and preparation of legal documents
A minimum of 1-2 years of relevant working experience.

Skills & Competencies

Excellent planning and organizing/work management skills.
Excellent communication and interpersonal skills.
Knowledge in Data Protection Compliance
Excellent writing skills are mandatory.
Excellent teamwork/collaboration ability.
Attention to details.

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