HR Assistant

1 month ago

Nairobi, Nairobi Area, Kenya Brites Management Full time
Brites Management Services Limited is one of the best leading Recruitment and HR consultancy companies in Nairobi, Kenya. We are registered and incorporated under Companies Act (Cap. 486) and we provide a complete range of HR Solutions.
Duties and Responsibilities

Assisting with job postings on various platforms.
Screening resumes and scheduling interviews.
Coordinating with candidates and hiring managers throughout the recruitment process.
Conducting initial candidate screenings and reference checks.

Facilitating the onboarding process for new hires, including preparing necessary paperwork, conducting orientations, and ensuring a smooth transition into the company.

Processing paperwork for terminations and conducting exit interviews when necessary.
Maintaining accurate and up-to-date employee records, both physical and digital.
Managing employee databases and HRIS (Human Resources Information Systems).
Assisting employees with inquiries related to benefits packages.
Enrolling new employees in benefits programs and updating existing employee information.
Collaborating with benefits providers and ensuring compliance with benefit-related regulations.
Assisting with payroll processing, including data entry, timekeeping, and addressing payroll-related inquiries.
Verifying timesheets and ensuring accuracy in payroll calculations.
Assisting in the development and implementation of HR policies and procedures.
Ensuring compliance with labor laws and regulations.
Assisting with audits and investigations as needed.
Providing support to employees regarding HR-related inquiries and issues.
Acting as a liaison between employees and management to address concerns and resolve conflicts.
Maintaining confidentiality and professionalism in handling sensitive employee information.
Coordinating training sessions and workshops for employees.
Tracking employee training and development activities.
Assisting with the implementation of employee development programs.
Generating HR reports and analytics for management review.
Compiling and analyzing HR-related data to identify trends and make recommendations for improvement.
Assisting with general HR administrative tasks such as filing, scanning, and organizing documents.
Providing support for HR projects and initiatives as assigned.
Communicating with employees and managers regarding HR-related updates, policies, and procedures.
Coordinating meetings, interviews, and other HR-related events.
Staying updated on HR best practices, industry trends, and relevant regulations through professional development activities.

Key Requirements Skills, experience and qualification

Degree/Diploma in Human Resource Management or Certified Human Resource Professional qualification (CHRP).
Minimum of 3 year of experience in a HR-related position.
Proficiency in Microsoft Excel, Microsoft Word, Outlook, and PowerPoint.
Knowledge of labor laws and government regulations that concern workplaces and employment matters.
Thorough understanding of human resource practices and industry trends.
Ability to manage deadlines and stressful situations.
Attention to detail.
Strong interpersonal and communication skills.
Highly motivated individual.
Resilience – deal effectively with pressure; remain optimistic and persistent, even under adversity, recover quickly from setbacks.

Flexibility – be open to change and new information; rapidly adapt to new information, changing conditions, or unexpected obstacles.

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