Finance Officer

4 weeks ago

Nairobi, Nairobi Area, Kenya ForumCiv Full time

ABOUT THE COMPANY

ForumCiv is a Swedish non-governmental member organisation. We work with people and people's rights. ForumCiv believes that only when peoples rights are being recognised, sustainable and long-term development can take place. The organisation was founded in 1995 and is the biggest platform for civil society in Sweden with more than 140 member organisations. ForumCiv is also tasked with channelling Swedish International Development Cooperation Agency (Sida) development funds to Swedish civil society organisations (CSOs) who work with international development. In this role, ForumCiv approves, supports and offers capacity training on project proposals and programmes while building networks and acting as an umbrella and platform organisation.

ForumCiv also partners with local organisations around the world.

ForumCiv has offices in Sweden, Kenya, Cambodia, Colombia and Lithuania (for Belarus).

JOB SUMMARY

Qualifications requiredProfessional/technical qualificationsAt least a first degree in Business Administration or Finance or equivalent from recognized universityConversant with various computer accounting packagesCPA/ACCA qualification finalistOther qualitiesOther computer skills including good command of ExcelAnalytical skillsExcellent Communications skillsFluent in EnglishHigh level of reliability, dynamism, objectivity and integrity.Relevant experience and requirementAt least five years work experience in a busy accounting/finance and administration environment preferably the non-profit / NGO sector is a requirement.Experience of working with grants management/ sub-grantees is a requirementExperience with strengthening the financial management capacity of local partners (NGO's/CBO's)Ability to work effectively as part of a multicultural, international team. Sound knowledge and understanding of budget management and control principles. Flexibility, problem-solving skills, accuracy, very good communication and interpersonal skillsAbility to plan own work, set priorities and complete it under pressure with very minimal supervision.SecurityEnsure compliance with security procedures and policies as determined Globally and by Regional Office leadership.Proactively ensure that you operate in a secure environment and are aware of safety and security policies.This position is offered for an initial 18 months with three months probationary period, starting as soon as possible. The position is located at ForumCiv's office in Nairobi. Duty travels are part of the position.ForumCiv is working for equal opportunities for all. We encourage qualified applicants regardless of gender, age, sexual orientation, functional ability, or ethnic and religious affiliation to apply for the position.Deadline for application is Sunday 25 February 2024. Assessment of applications is continuous, so do not wait to apply on the last day.

RESPONSIBILITIES

Implement ForumCiv's overall framework for financial management, internal control, and administrative actions for its operation for the Programmes in the region. Guarantee accountability of the programmes and adequate implementation of procedures of ForumCiv and the donors, internally as well as partners and target groups.Guarantee the consolidation of the financial information for budgeting and reporting internally and to donors according to their templates. Ensure the adequacy exchange rate management of the programmes.Lead the programmes audit and perform the audit follow up with partners and local organizations, follow-up on management letters and financial improvement plans.Financial planning of the programmes, follow-up on activities and budget implementation of ForumCiv and Partners.Support capacity building processes regarding financial management, internal control and administrative issues to partners and local organizations.Provide financial reporting to the finance and admin manager and participate in the forecast, liquidity plans, monthly and annual closings.Ensure the adequate procurement processes and follow-up of signed contracts of the project. Also, ensure costs are eligible according to the donor conditions.Support on the fulfilment of legal and taxation responsibilities of the programmes, and the regional office as a whole.Coordinate the programmes financial logistics for travel, events or any activity, provide the comply of ForumCiv's procedures, including the work advance, DSA and archive policies among others policies.Implement the anti-corruption policy of ForumCiv.Participate in the meetings with partners as appropriate.Participate in the financial support to third parties committee and give financial feedback on project evaluations.Ensure the updating of financial information on ForumCiv's financial, planning, and portfolio management systems ( Dira, Sopal, agresso, and others).Other tasks related to the work in the Regional Office and delegated by the line manager.Contribute to the organizational learning and development of ForumCiv in general, and of the Regional Office in particular.

REQUIRED SKILLS

Compliance, Communication, Budgeting, financial planning, Financial reporting, Audit (internal), Internal control

REQUIRED EDUCATION

Bachelor's degree

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