Finance Officer at

1 month ago

Nairobi, Nairobi Area, Kenya Mercy Corps Full time

Mercy Corps is a global humanitarian aid agency engaged in transitional environments that have experienced some sort of shock: natural disaster, economic collapse, or conflict.

General Position Summary

Working in the Finance Department under the direction of the Finance and Compliance Manager, the Senior Finance Officer will assist in the processing and recording of payment transactions in a timely and accurate manner.

Essential Job Responsibilities
Finance

Responsible for monthly reconciliation of balance sheet accounts of accounts receivable and intercompany accounts and do related reclasses and submit monthly reports to Finance and Compliance Manager and Finance and Compliance Director.

Daily monitors bank accounts for status of running balances, received funds, rejected payments, and record those timely in the accounting system.

Monthly amortization of Group life and motor vehicle insurance prepaid expenses and submit to Finance and Compliance Manager for Review and posting.

Support Senior Finance and Compliance officer with preparation of monthly Cash flow and submit to HQ.
Process withholding VAT and withholding tax as per KRA regulations

Being the bank contact person, Maintain the bank file, ensuring that all bank information is properly filed and updated.

Responsible for all CORE related reclasses. Ensure staff time charged to CORE is manually allocated in the coming month.
Support Finance Assistant with Processing of payment in her absence
Support Finance Assistant and Senior Finance Officer with entry of payments and journals into Navigator
Ensure Timely processing of all bank payments, fund transfers, as per the payment schedule
Coordinates with MCK team payment of transactions via HQ Office
Archiving of finance documents
Preparation of End of service for all staff
Assist Senior Finance Officer in Preparation of Payroll register during month end.
Support Finance and Compliance Manager with the update of Month end package

Responsible for counter check of payment documents ensuring that supporting documentation corresponds to the payment request, calculations are correct, and that payment request is duly signed as per the AAM level.

Any other duty as may assigned.

Safeguarding

Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members

Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.


Program Support Operations:
Ensure that MC financial systems are efficient, and funds promptly transferred to the field offices. Provide regular review of field operations to ensure cost-effectiveness and provide guidance on improved operational practices for value-for-money.
Travel in all field locations and support with review of documents on quarterly basis
Capacity building of staff on basic bookkeeping and coding.
Review of BVA's with the teams in the field.

Staff Management, Professional Development and Team building

Create a work atmosphere conducive for professional growth and development of personnel at all levels by implementing and ensuring all staff are effectively using the performance planning and management system, establishing performance expectations, and regularly providing constructive feedback.

Promote accountability by conducting staff annual performance reviews with direct supervisees and ensuring that supervisory staff do the same.

Contribute to country team building efforts and ensure the integration of all team members into relevant decision-making processes.
Capacity building of all staff on all Donor regulations and Compliance.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work.

We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.

Supervisory Responsibility

Finance Assistant

Accountability

Reports directly to:
Finance and Compliance Manager

Works directly with:
Program Directors, Program Managers, Country Finance/Grants Teams, Program Teams, Implementing Partners and P&C and Operations departments.

Knowledge & Experience:
Two or more years of financial management and accounting.
A degree in accounting or a relevant business field is desirable.
CPA IV or equivalent
Strong computer skills in MS Office programs, particularly Excel
Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail
Excellent oral and written English skills.

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