Analyst - Grants Management at

1 month ago

Nairobi, Nairobi Area, Kenya Bioversity International Full time

Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.

About the position

The Analyst - Grants Management will support the administration and management of the assigned portfolio of grants, ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management for the Alliance.

The Analyst will also be responsible for the administration of sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners' capacity and compliance of sub-granting contracts with prime donor requirements.

Key duties & responsibilities
Grants Administration

Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished in the dates established
Conduct review of donor contracts against the Alliance's policies and procedures and facilitate the process of contract clearance and signature
Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization
Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant
Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders
Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time
Liaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications
Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them

Sub-grants administration

Coordinate capacity assessment and due diligence review of prospective partners
Ensure Partners' awareness of reporting requirements, research ethics and contractual compliance
Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor's requirements
Track and collect cleared reports to be filed in the appropriate digital repositories
Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications

Requirements

Bachelor's degree in international development, International Relations, Economics, Business Administration or another relevant field
Experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation)
Experience of project management, including understanding of project budgeting, budget management and financial issues
Proficiency in relevant software programs (Word, Excel, PowerPoint)
Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively
Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders
Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multi-disciplinary environment, including with external stakeholders; excellent interpersonal skills
Excellent communication skills in English, both verbal and written including the ability to organize and write clear and concise reports
Knowledge of the CGIAR and/or international development agencies
Experience of implementing and/or using information management systems (grants databases, ERP systems, etc.)
Experience and capacity to build long-term relationships with stakeholders

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