Procurement Specialist at

1 month ago

Nairobi, Nairobi Area, Kenya West Indian Ocean Cable Company (WIOCC) Full time

Firmly established as Africa's carriers' carrier, award-winning capacity wholesaler WIOCC provides international and African telcos and ISPs with unrivalled high-speed, resilient and diverse capacity into, within and out of Africa.

Job Objective

Manage procurement and logistics processes efficiently and effectively, build strong relations with suppliers and internal stakeholders and support organisation goals and objectives.


Key Duties & Responsibilities:
Ensure effective implementation of procurement policies and plans to acquire high-quality materials, goods and services
Collaborate with relevant departments to determine the company's procurement needs and specifications
Work closely with the projects team to forecast procurement requirements
Identify potential suppliers and support in the prequalification and onboarding processes
Conduct supplier benchmarking and market surveys to ensure we have an updated supplier database
Support in the bidding process, including the preparation of Request for Quotation (RFQ), Request for Proposal (RFP) incorporating terms of reference (TOR) etc
Support in technical and financial analysis of procurement deals
Negotiate purchase terms and conditions
Collaborate with cross-functional teams to ensure contractual obligations align with the company objectives
Evaluate, negotiate and maintain contracts with vendors
Prepare and issue purchase orders and agreements and monitor NetSuite purchase order approvals ensuring timely processing
Support in cost optimisation through liaison with cross functional departments
Analyse industry and demand trends and support senior management with the development and implementation of sourcing strategies
Support in tracking inventory levels, replenishment of goods as needed and ensuring accurate records in NetSuite
Generate and manage daily, monthly, and quarterly procurement reports
Analyse, evaluate and monitor supplier performance to drive continuous improvement
Support in logistics operations including shipping, local customs clearance and delivery
Ensure compliance with all relevant laws and regulations governing procurement activities
Develop efficient procurement solutions to enhance operational effectiveness
Build and maintain positive relationships with vendors to secure favorable pricing on products

Requirements

Minimum Qualifications:
Bachelor's degree in Purchasing and Supplies Management
Registered member of a Procurement Professional Body
IT proficient

Experience & Skills:
Minimum of five (5) years' work experience in purchasing and supplies management within a large organisation
Proven work experience as a Procurement Specialist or in a similar role
Global sourcing, in-depth understanding of procurement principles, best practices, and contract administration
Familiarity with relevant legislative and regulatory requirements
Understanding of standard contractual terms and conditions to mitigate legal risk
Knowledge of International logistics and regulatory compliance is an added advantage
Good working knowledge of purchasing strategies
Strong analytical thinking and problem-solving skills
Must exhibit a flexible work attitude with the ability to work productively both in a team environment and independently to meet unexpected demands
Be client centric and resourceful in problem-solving
Possess strong interpersonal, communication, presentation and negotiation skills
Experience in the telecommunication industry is preferred
Proficient in ERP systems (NetSuite) is an added advantage

Attributes

Client focused, relationship builder
Integrity, honest with highest ethical standards
Boundless, passionate, and flexible
Personal excellence, accuracy and attention to detail
Collaborative, achieve results through teamwork and partnerships

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