Procurement Specialist Band 4

1 month ago

Nairobi, Nairobi Area, Kenya GIZ KE Full time

ABOUT THE COMPANY

GIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and peace and security. The German Federal Ministry for Economic Cooperation and Development (BMZ) is GIZ's main commissioning party. However, GIZ as well works closely with the private sector, fostering successful interaction between development policy and foreign trade.

JOB SUMMARY

Background GIZ has been in operation in Kenya since 1975 as commissioned by the Kenyan government. The current thematic areas for the ministry for economic cooperation and development are in the areas of agriculture, food security and Sustainable Economic Development.In addition to the already mentioned focus areas, there are also projects in the sectors ofgood governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya. GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on the government agreement, GIZ implements its commission in close cooperation with the civil society.

RESPONSIBILITIES

A. ResponsibilitiesThe Procurement Specialist is responsible for:Purchasing materials and equipment for the GIZ Office and GIZ assisted project/programmes in accordance with GIZ rules conditions.Coordinating effectively with colleagues in the procurement division and with procurement officers at the Head OfficeInforming projects and programmes on time about the status of procurement of goods regularly particularly in the event of delays B. TasksCore scope of tasksProcures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulationsNotifies projects and programmes of delivery location and time Documents and files properly completed ordersEnsure Prosoft invoicing is made promptly and the payment balances are up to date.Controls agents providing services to the GIZ in relation to customs clearance and vehicle registration.Enters information in the customs declaration database, prepares statistics if neededand makes follow-upEnters and maintains data relevant for procurement and tenders in ProSoft Receives goods and ensures that the receipt is documented and goods received checkedappropriatelyChecks goods invoices, goods inwards receipts and other (delivery) papers and paymentinstructionsProcesses complains related on procurement e.g. cancellationsOrganising the sending of files to the GIZ HeadquarterManage all service providers' contractsAdvice expatriate staff on import/export clearing issuesPrepares and submits all necessary papers for duty-free import of goodsProcesses cases of damage in transportEnters purchase requisitions and confirmation of receipt of goods through 'BeschaffungOnline and SRM" for procurement through Head OfficeAdvises suppliers of defective goods delivered and arranges necessary Follow ups arranges and coordinates the safe transhipment of deliveries to therequesting projectCoordinates and ensures good workflow in the procurement of goods section. Other duties/additional tasks Performs other duties and tasks at the request of management Ensure complete filling system C. Required qualifications, competences and experienceQualifications Degree in Business Administration, diploma in Procurement or Logistics Professional experience At least 3 years of professional working experience in a similar position Other knowledge, additional competences Experience with IT-based accounting programsGood working knowledge of modern telecommunication systemsGood interpersonal communication skillsGood English commandParticipates in tenders D. Submission of Application Vacancy Reference Number: GIZ/CO/03/05/2024 GIZ is an equal opportunity employer. All applications should be received by 28th May 2024. Only shortlisted candidates will be contacted.

REQUIRED SKILLS

Logistics planning and management, Procurement, Purchasing, Documentation and record keeping

REQUIRED EDUCATION

Bachelor's degree

  • Contracts Specialist Band 4

    1 month ago

    Nairobi, Nairobi Area, Kenya GIZ KE Full time

    ABOUT THE COMPANYGIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and...

  • Procurement Specialist at

    1 week ago

    Nairobi, Nairobi Area, Kenya Nakuru Box Innovation Center Full time

    Nakuru Box Innovation Center is a co-working space in Nakuru and focuses on co-work community and ensures creation, growth and sustainability of start-ups in Kenya. We provide a start-up program that is practical and intensive that will ensure the business is ready for funding.SummaryWe are seeking a detail-oriented and strategic-minded Procurement...

  • Integration Specialist

    1 month ago

    Nairobi, Nairobi Area, Kenya The Cigna Group Full time

    The job profile for this position is Application Development Lead Analyst, which is a Band 3 Senior Contributor Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see...

  • Procurement Specialist at

    1 month ago

    Nairobi, Nairobi Area, Kenya West Indian Ocean Cable Company (WIOCC) Full time

    Firmly established as Africa's carriers' carrier, award-winning capacity wholesaler WIOCC provides international and African telcos and ISPs with unrivalled high-speed, resilient and diverse capacity into, within and out of Africa.Job ObjectiveManage procurement and logistics processes efficiently and effectively, build strong relations with suppliers and...

  • Procurement Specialist

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Procurement Specialist will ensure that procurement processes in the region are in line with UN Women's goals, plans, and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will lead the Regional Procurement Review Committee in ensuring compliance of procurement within the region...

  • Procurement Specialist

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Procurement Specialist will ensure that procurement processes in the region are in line with UN Women's goals, plans, and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will lead the Regional Procurement Review Committee in ensuring compliance of procurement within the region...

  • Finance and Administration Officer at

    10 hours ago

    Nairobi, Nairobi Area, Kenya Women 4 Cancer Full time

    Formed in 2012, Women 4 Cancer is a Kenyan non-governmental organization. Its mission; to raise public awareness of cervical cancer & the benefits of early testing and facilitate early detection and treatment to reduce the prevalence of cancerPosition Summary:Reporting to the Programme Manager, the Finance and Administration Officer will oversee...

  • Procurement Specialist at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Nakuru Box Innovation Center Full time

    Nakuru Box Innovation Center is a co-working space in Nakuru and focuses on co-work community and ensures creation, growth and sustainability of start-ups in Kenya. We provide a start-up program that is practical and intensive that will ensure the business is ready for funding. We are the pioneer hub in Nakuru, KenyaRequirements Bachelor's degree in Business...

  • Procurement Specialist at

    1 month ago

    Nairobi, Nairobi Area, Kenya Nakuru Box Innovation Center Full time

    Nakuru Box Innovation Center is a co-working space in Nakuru and focuses on co-work community and ensures creation, growth and sustainability of start-ups in Kenya. We provide a start-up program that is practical and intensive that will ensure the business is ready for funding. We are the pioneer hub in Nakuru, KenyaRequirements Bachelor's degree in Business...

  • Remuneration Specialist at

    1 month ago

    Nairobi, Nairobi Area, Kenya Genesis Analytics Full time

    Our purpose is to unlock value in Africa. We use our analytical capabilities to improve decision-making and, through better decisions, to unlock substantial value for our clients and society. While we are the largest economics-based consulting firm in Africa, we use a large number of techniques and approaches to achieve clarity for decision-makers.ROLEOur...

  • Officer, Procurement at

    5 days ago

    Nairobi, Nairobi Area, Kenya FSD Africa Full time

    Created in 2012, FSD Africa is a £30 million financial sector development programme or 'FSD' based in Nairobi. It is funded by the UK Government's Department for International Development (DFID). FSD Africa aims to reduce poverty across sub-Saharan Africa by building financial markets that are efficient, robust and inclusive.OVERALL JOB PURPOSEThe role...

  • Facilities & Procurement Lead, Kenya at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Zipline Full time

    Zipline International Inc. is an American company that designs, manufactures, and operates delivery drones.About You And The RoleThe Facilities & procurement specialist plays an essential role in keeping our distribution center operations well coordinated and running seamlessly. You will play a pivotal role in ensuring the smooth operation of our facilities...

  • Facilities & Procurement Lead, Kenya at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Zipline Full time

    Zipline International Inc. is an American company that designs, manufactures, and operates delivery drones.About You And The RoleThe Facilities & procurement specialist plays an essential role in keeping our distribution center operations well coordinated and running seamlessly. You will play a pivotal role in ensuring the smooth operation of our facilities...

  • Facilities & Procurement Lead, Kenya at

    1 month ago

    Nairobi, Nairobi Area, Kenya Zipline Full time

    Zipline International Inc. is an American company that designs, manufactures, and operates delivery drones.About You And The RoleThe Facilities & procurement specialist plays an essential role in keeping our distribution center operations well coordinated and running seamlessly. You will play a pivotal role in ensuring the smooth operation of our facilities...

  • Facilities & Procurement Lead, Kenya at

    1 month ago

    Nairobi, Nairobi Area, Kenya Zipline Full time

    Zipline International Inc. is an American company that designs, manufactures, and operates delivery drones.About You And The RoleThe Facilities & procurement specialist plays an essential role in keeping our distribution center operations well coordinated and running seamlessly. You will play a pivotal role in ensuring the smooth operation of our facilities...

  • Compensation and Benefits Specialist at

    1 month ago

    Nairobi, Nairobi Area, Kenya Genesis Analytics Full time

    Our purpose is to unlock value in Africa. We use our analytical capabilities to improve decision-making and, through better decisions, to unlock substantial value for our clients and society. While we are the largest economics-based consulting firm in Africa, we use a large number of techniques and approaches to achieve clarity for decision-makers.SummaryOur...

  • Senior Procurement Specialist at

    1 month ago

    Nairobi, Nairobi Area, Kenya KONE Corporation Full time

    We are one of the global leaders in the lift and escalator industry. Founded in 1910, we have been committed to understanding the needs of our customers for over a century. We provide innovative and eco-efficient solutions for lifts, escalators and automatic building doorsYour tasks? Defines source plans for customer projects and works closely with the...

  • Regional HR Specialist(Substitution)

    1 week ago

    Nairobi, Nairobi Area, Kenya DRC - Danish Refugee Council Full time

    Danish Refugee Council (DRC) is an independent international non-governmental organization, working in 40+ countries throughout the world, and our primary mandate is to promote durable solutions for refugees and displaced populations. DRC East Africa & Great Lakes (EAGL) region provides urgent response at the onset of displacement and works with...

  • Head of Procurement at

    1 month ago

    Nairobi, Nairobi Area, Kenya Global Alliance for Improved Nutrition (GAIN) Full time

    The Global Alliance for Improved Nutrition (GAIN) is an international organization driven by the vision of a world without malnutrition.About the Role The Head of Procurement will be responsible for the design and execution of GAIN's procurement policy and practice. The Post-holder will design, establish and manage the procurement function at GAIN. The...

  • Head of Procurement

    1 month ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Procurement job vacancies in Kenya. The Head of Procurement will be responsible for the design and execution of GAIN's procurement policy and practice.The Post-holder will design, establish and manage the procurement function at GAIN. The post-holder will provide strategic leadership and oversight of GAINs procurement needs to ensure that we meet and exceed...