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Finance Manager

3 months ago

Nairobi, Nairobi Area, Kenya M.P Shah Hospital Full time

ABOUT THE COMPANY

M.P. Shah Hospital is a Social Service league Hospital which has been in existence for the last 83 years, as a 'not for profit' organization. The Hospital has one single social objective of providing quality, affordable health care services to the community at affordable costs. It is a multi-super-specialty, state-of-the art, tertiary care hospital with a current capacity of 210 fully operational beds, 30 dedicated critical care beds, 10 renal dialysis units and 12 chemotherapy units. It provides all the modern out-patient and in-patient facilities with dedicated pavilions/ wards, specialty clinics, advanced radiology, pathology and Cath lab operations. We are going through exciting times of development and redefining the way health care is delivered in East and Central Africa region.

JOB SUMMARY

Qualifications & Requirements 1. Bachelor's degree in Accounting, Finance, Economics, or any other related field. 2. Professional qualifications form either CPA-K or ACCA. 3. Minimum Five (5) years' experience in audit or finance. 4. Experience fund/ grant accounting and working in the healthcare industry will be an added advantage. 5. Conversant with ERP System.

RESPONSIBILITIES

1. Financial Reporting: Warrant the availability of timely and accurate financial reports for decision-making by seeing to it that all transactions are captured and posted appropriately, all journals are maintained, and reconciling transactions are posted on time for monthly and year-end accounts closure. The position holder shall be responsible for the management of the chart of accounts and the generation of financial statements for the hospital as per the local and international accounting reporting standards. 2. Reconciliations: Drive consistency of information across different hospital platforms and systems by leading regular reconciliations of bank accounts, cash, M. PESA, Credit card transactions, and resolution of discrepancies. The position holder shall also lead the reconciliation of the output from different systems in the hospital (the financial information system, and the hospital management information system) to enrich the quality of data used for decision-making. 3. Petty cash and cashflow management: Contribute to sustainable hospital operations by preparing and maintaining cashflow forecasts and cashflow reports and advising the CFO, the projects and accounts receivables, and the payables team appropriately. The advice shared shall also include but not be limited to maintenance of the hospital's Investment portfolio in treasury bills and bonds. The position holder shall also be responsible for the management of the hospital's petty cash. 4. Account's payables management: Deliver M.P Shah's Hospital value proposition to her trade and non-trade partners by leading the team in timely and accurate preparation, processing of payments, and relevant remittances if any (e.g. Withholding taxes). The position holder shall review all payments to trade and non-trade Creditors for accuracy and completeness as per the set internal control standards. He/she shall have the responsibility of reviewing timely payments due to all consultant (private) doctors and suppliers as per laid down agreements to continually improve the private doctor's engagement levels. Monthly Review of Junior payroll, passing payroll JVs, and Reconciling all payroll control accounts including staff loans. 5. Patient Refunds Management: Deliver on M.P Shah's commitment to providing a unique patient experience and thus a high retention rate by processing timely and accurate refunds due to patients as guided by the customer service charter. 6. Protection of Hospital's Assets: Ascertain the true and fair view documented in the financial statements by planning and executing the annual stock take (Fixed assets and inventory items) in collaboration with relevant divisions; The position holder shall coordinate the execution of the audit processes by liaising with different teams to provide relevant information and documentation required during the audit processes. The position holder also oversees the disposal of assets as per laid down processes and procedures. 7. Compliance: Warrant M.P Shah Hospitals compliance with all statutory obligations relating to Payroll deductions by preparing and submitting accurate relevant tax deductions and claims including but not limited to PAYE, NHIF, and NSSF as guided by the law. This is to further prevent financial loss to the hospital from fines and penalties. 8. Risk Management: Uphold an M.P Shah Hospital way of accounting that emphasizes commitment to internal controls, risk management, and high ethical standards by ensuring that the principles and requirements of managing risk are consistently adopted throughout the teams. 9. Performance Management: Align the efforts of the assigned team by translating the overall objectives and plans into actionable initiatives and effectively sensitizing the team on what needs to be done to ensure accountability and drive the execution of the plan. 10. Coaching and Developing Others: Working closely with HR and the CFO, establish and implement systems to attract, develop, engage, manage performance, retain talented individuals, and create an environment where they can realize their full potential and contribute to the delivery of an exceptional and superior patient experience in addition to other divisional and organizational goals.

REQUIRED SKILLS

Employee guidelines and onboarding, Human resource and personnel development, Policy drafting and development, Employee relations and consultations

REQUIRED EDUCATION

Bachelor's degree