Event Producer

4 weeks ago

Nairobi, Nairobi Area, Kenya The END Fund Full time

The END Fund focuses on delivering neglected tropical disease (NTD) treatments to those in need by growing and engaging a community of activist-philanthropists, managing high-impact strategic investments, and working in collaboration with government, NGO, pharmaceutical, and academic partners.


THE OPPORTUNITY

The Event Producer is a proven event strategist, curator, and project leader who can build and bring convening concepts to execution and drive event production, logistics, and operations from inception to execution.

As part of the S&O team, the Event Producer (EP) will play a key role in the creation of consistent playbooks for planning of internal and external events at the END Fund.

They will lead cross-functional, organization-wide events, as well as events led by the Executive Office of the CEO and of the S&O Team.

A natural team player with a keen eye for consistency and flexibility, the Event Producer will regularly interact and collaborate with Events leads in other END Fund teams and maintain consistent branding, experience and standards across the events in the whole organization.

As part of the S&O team and with an eye on org-wide strategic priorities, they will help to ensure strategic alignment in event goals, the inclusion of the appropriate team members and the creation of appropriate workstreams to leverage each opportunity.

They will partner with other teams to provide resources, tools, playbooks and guide other team members through the whole event planning process.

The Event Producer will serve as a subject-matter expert on event planning that will be either led by the EP or by others in the organization, service as a force multiplier for the EF's ability to hold org-wide as well as team-specific events.

ESSENTIAL FUNCTIONS & CORE COMPETENCIES

Drive event strategy, design and curation, collaborating on content development to shape engagements that align with event objectives, identified audiences, programmatic priorities, and communication strategies.

Define consistent branding, experience and standards across the events in the whole organization weighing strategic priorities and stakeholder interests.

Serve as a subject-matter expert on event planning that will be either led by the EP or by others in the organization; serve as a force multiplier for the END Fund's ability to hold internal and external events for a range of stakeholders.

Create consistent playbooks for planning events at the END Fund.

With an ability to assess process efficiency and creating strong SOPs, the EP will capture the END Fund branding and style into the creation of guidelines, SOPs, vendor lists, and so other resources.

These tools will provide a starting point and reference for the creation of events across other teams that the EP will own.

Train, guide and coach colleagues across all departments who are "event leads" (owners of team-specific and role-specific events).

With an eye for consistency across the organization combined with flexibility to the specific audiences and goals of each event, the EP will devote a significant amount of time to collaborating across the organization and providing expertise to other event leads.

The EP will conduct regular evaluation of the event portfolio, organize analytics and feedback, refine event best practices and conduct cross-team training and presentations.

Track industry and event trends to support creating new innovative ideas for future events and engagements.

Lead the planning, curation, production, and execution of strategic, cross-functional events, as well as events led by the Executive Office of the CEO and by the S&O Team.

Project manage assigned event portfolio in collaboration with team, lead kickoff and planning meetings, develop work plan, and drive all pre-production needs: timelines, run-of-shows, updating trackers, agenda, rehearsals, updating trackers, drafting memos, documenting progress and ensuring all stakeholders are brought along and aligned

Direct and oversee event production and execution; leading front and back-of-house management, including accessibility, registration, setups, signage, staffing plan, security, speaker prep, and triaging other unforeseen elements.

Participate in off-site site visits and advance planning and design trips, venue sourcing, contract negotiation, and assisting in managing relationships with external vendors, consultants, agencies, etc.

Partner with other teams on oversight of event creative, collateral and communications (from save-the-dates to post-event follow-up), event engagement strategy, invitation build and management, asset development, and other materials as needed.

Create systems and oversee event information management, working with colleagues to ensure all event services and details are accurately documented in the various systems including Salesforce.

Provide people management for the Senior Associate, Events (one direct report)

EXPERIENCE AND EDUCATION
Bachelor's degree in Hospitality Management, Business Administration, Event Management preferred; and/or equivalent level of related, transferable experience

The ideal candidate has at least 5 years of experience with event design, travel management, curation, planning, and production.

Ability to work with minimal direct supervision while being a committed team player who can mentor other members of the team
Experience with interdepartmental collaboration and managing vendor and other external relationships.
Demonstrates a high degree of emotional intelligence to partner and engage effectively with different audiences, clients, and stakeholders
Proven self-starter who has project management mastery, prioritizes work assignments and can navigate shifting priorities, timelines, and schedules
Strong communication skills, both verbal and written, with excellent editing and proofreading skills in English
Proficient knowledge in Microsoft Office (Word, PowerPoint, Excel) and Google products (Drive, Mail, Calendar)
Strategic about achieving objectives with strong organizational skills; handles multiple projects simultaneously with excellent follow through and attention to detail
Proactive communicator and collaborator who enjoys working in a dynamic, evolving, globally distributed team
Passionate about philanthropy, international issues and public health, with a global mindset and perspective
Comfortable working virtually on a globally dispersed team
Willingness to travel up to 30% of the time.
If NYC-based: willingness to commute to the NYC office up to twice in a week when needed.

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