Finance Assistant at

4 weeks ago

Nairobi, Nairobi Area, Kenya Help Age International Full time
HelpAge International ) is the secretariat to the HelpAge Global Network, which brings together a wide range of organisations and individuals working to promote the rights and meet the needs of older women and men, nationally and/or internationally.
About the Job

The Finance Assistant is mainly responsible for the accounting of financial transactions to ensure all incomes are correctly recorded, payments and transferred to implementing partner and country offices are promptly made, and global bank accounts are properly managed.

Moreover, the globally spread HelpAge team has an effective mechanism to have access to funds for their activities and settle their advances promptly.

Key areas for impact/influence and responsibilities


Help in smooth implementing of the programme and other activities by prompt disbursement of funds across the world to implementing partners, country office and globally spread team.

Key relationships include all staff globally, banks, external auditors, suppliers etc

Main responsibilities:

  • With the Help of IT team develop and manage digital payments and processing system with an auditable trail is in place for globally spread programme work and team.

Processing of all payments into the internal banking system and onto our accounting system (Sun Accounts), maintaining all Bank Accounts and undertake monthly reconciliations and liaise with bankers.

Ensure funds from strategic donors (unrestricted funds) are received in a timely manner. In consultation with Finance Business Partners, Portfolio Leads, Global

Impact and Business Development teams, ensure income against restricted projects is properly recorded to the relevant project and donor.

Develop and manage funds disbursement system to ensure a globally spread
HelpAge team have a safe and secure system to access funds for their activities.

The issuing of travel advances, the payment of all expenses and reconciliations and manage all receivables from the HelpAge global team.

Managing petty cash accounts, processing cash transfers to International Offices
Ensuring that funds are available to cover these transfers.
Ensure that all asset and liability accounts are reconciled on a monthly basis.
Prepare Business Support team budget monitoring reports and advise Budget Holders with key issues highlighted.

Manage payroll entry and reconciliation and ensure that Fixed Asset Register is maintained and up-to-date, Prepare VAT return and submit to HMRC.

Support the year-end procedures including posting Accruals and prepayments.

Work closely with Finance and Business Partners, Finance Analysist/System Accountant and Finance Business partners in maintaining, updating and preparation of cash books, trial balance reconciliation and assist Head of Finance to prepare Management Accounts.

Skills and experience required

You will be someone with:
Excellent organisational and planning skills
Good attention to detail and high levels of accuracy.
Sound communications and reporting skills (verbal and in writing).
Excellent organisational and planning skills to manage job workload and work to deadlines.
Good analytical skills and the ability to think logically.
Excellent skills in IT, Excel spreadsheets and Word
Ability to work across cultures.
Creative, innovative, ability to spot opportunities, explore and develop new ideas
Experience of working with different currencies and making overseas payments.
Cash management skills, VAT and Payroll
Experience of working with bank systems and SUN accounting system. AAT or Relevant accounting experience.

Key Behavioural Competencies

At HelpAge International, we believe in the importance of empowering our people to be change makers andleaders at all levels.

We expect our people to embrace and live our values, challenging themselves every dayto identify issues that are most important to older people and their communities, and to make an impact that matters.

In addition, as an HelpAge employee you are expected to demonstrate the following core competencies:

Competencies Description
Working Collaboratively with Others

Work collaboratively, building mutual trust and respect, with external organisations and partners to achieve our strategic aims and objectives; being accountable for the work we do together.

Adaptability and Flexibility

Adapt to new directions or opportunities arising within the organisation and in our work area; being flexible in our role, constantly using the feedback to learn more and evolve further.

Supporting and Facilitating Change

Lead behavioural and cultural change through embracing a supportive, collaborative and highly inclusive environment where everybody feels supported, respected and engaged.

Extend HelpAge's Reach and Impact

Extend HelpAge's reach and impact by creating and identifying new business development opportunities and building relationships with new partners.

Diversity and Inclusion

Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalised by gender, economic status, disability and other factors of discrimination.

Leading Others (for managers)

Demonstrate strong leadership to own unit/department and manage people in a well and reputable manner.

Create an atmosphere of trust and an enabling environment where staff can do their best and develop their potential.

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