Finance and Budget Assistant at

1 week ago

Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Responsibilities

Budget:
Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.

Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

Assists managers in the elaboration of resource requirements for budget submissions.

Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.

Monitors expenditures and compares with approved budget; prepares adjustments as necessary.

Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

Monitors integrity of various financial databases.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Periodic reconciliation of accounts Treasury:
Review incoming payment instructions with regard to banking details and sources of funds.
Prepare payments for final disbursement by Cashier.
Notify payees on status on payments.
Assist staff members, Fund Management Officers, Administrative Officers, and donors regarding queries on payment and deposit related issues.

General:

Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
Maintain and keep up-to-date files.

  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
  • Performs other related duties, as assigned.
Competencies

Professionalism:
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment.

Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations.

Ability to identify and resolve data discrepancies and operational problems.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

The ability to perform analysis, modeling and interpretation of data in support of decision-making.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Planning& Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent.

Job - Specific Qualification

Additional qualifications in accounting, finance or related field are desirable. Certified Public Accountant (CPA) certificate or equivalent is desirable.

Work Experience

A minimum of seven (7) years progressive working experience in finance, budget, accounting or related area is required.

The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree or higher.

Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable.
Proven experience working with Enterprise Resource Planning (ERP) systems such as Systems Applications and Products (SAP) is desirable

Deadline :
May 16, 2024

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