Finance and Budget Assistant at

1 week ago

Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Responsibilities

Budget:
Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.

Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

Assists managers in the elaboration of resource requirements for budget submissions and in the preparation of budget performance submissions.

Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.

Monitors expenditures and compares with approved budget; prepares adjustments as necessary.

Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

Monitors integrity of various financial databases.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Periodic reconciliation of accounts in Umoja

Prepare request to provide up-to-date accurate information on the financial status of Project managed by Marine and coastal Unit and action from Funds Management Officer on redeployment of funds and Budget.

Take action in the closure of UNEP projects Managed by Marine and Coastal Unit.
Record expenditure and Commitment in Umoja Extension 2 for legal instruments of Marine and Coastal unit with inputs on direct disbursement
Review data on Extra budgetary funded posts within Marine and Coastal Unit.
Process fund distribution received from Donors of Marine and Coastal Unit and input allotment in Umoja

Treasury:
Identifies Banking details of Implementing Partner and Process them in Umoja.
Process Payments in Umoja Extension 2 for disbursement by Treasury.
Files and archives as required.

General:

Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
Maintain and keep up-to-date files.

May be responsible for providing guidance, training, and daily supervision to other general service staff in the area of responsibility.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures. Performs other related duties, as assigned.

Competencies

Professionalism:
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment.

Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations.

Ability to identify and resolve data discrepancies and operational problems.
The ability to perform analysis, modeling and interpretation of data in support of decision-making.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


Client Orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


Technological Awareness:

Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Additional technical training in the field of accounting, finance and business administration is desirable.

Work Experience

A minimum of seven (7) years of work experience in finance, budget, accounting, administrative services or related area is required.

The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.

Experience with Global funds such as Global Funds for Coral Reefs (GFCR) and EU Projects is desirable.
Experience working with Enterprise Resource Planning (ERP) is desirable.
One (1) year or more of experience in data analytics or related area is desirable

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