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Contracts Specialist Band 4
1 month ago
ABOUT THE COMPANY
GIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and peace and security. The German Federal Ministry for Economic Cooperation and Development (BMZ) is GIZ's main commissioning party. However, GIZ as well works closely with the private sector, fostering successful interaction between development policy and foreign trade.
JOB SUMMARY
Background GIZ has been in operation in Kenya since 1975 as commissioned by the Kenyan government. The current thematic areas for the ministry for economic cooperation and development are inthe areas of agriculture, food security and Sustainable Economic Development.In addition to the already mentioned focus areas, there are also projects in the sectors of good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya. GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based onthe government agreement, GIZ implements its commission in close cooperation with the civil society.
RESPONSIBILITIES
A. ResponsibilitiesThe Contracts Specialist is responsible for: Preparation of various Contracts (Construction and Appraiser) including formal, short form, Drafting, Evaluation, Negotiation and Execution as requested by projects.Initiate a transparent tender process according to P & R.Informing projects and programmes timely about the status of contract basis in line with the SLA.Coordinating effectively with colleagues in the administrative and finance division and with procurement officers at Head Office.Ensuring that the provided services within the section are done correctly according to GIZ Rules and Regulations. In this context, the Contracts Specialist fulfils the following tasks: B. Tasks Core scope of tasks Carry out contracting procedures using CoSoft. Preparation of contracts (Construction and Appraiser) as requested by the projects. Processes orders in accordance with GIZ regulations, monitors markets and issues invitations to tender.Advising & guiding projects on P+R guidelines regarding aspects of contracting.Enters and maintains data relevant for contracts and tenders in Cosoft.Ensure that invoices are transferred to the Finance departmentProcesses complaints.Maintains and updates the filing system for all contracts according to GIZ procedures.Serve as the point of contact for customers on contractual matters. Provide recommendations according to P+R and negotiate directly with consultantsArranges for smooth flow of contract process.Carry out market research for consultancy contracts (Appraiser & Consulting)Ensure contract file completeness. Ensure contract close-out, extension or renewal is timely done. Other duties/additional tasks Coordinates travel and events arrangements for consultants with the travel or events officer.Ensure framework contracts are in place.Performs other duties & tasks at the request of management.Assist in preparation of various Local Subsidies and Construction contracts including formal, short form, annual contracts, Drafting, Evaluation, Negotiation and Execution as requested by projects.DMS maintenance of all contracts and documents Ensure complete filling system Participates in tenders Performs other duties and tasks at the request of management C. Required qualifications, competences and experience Qualifications Degree in Business Administration with a focus inprocurement/purchasing. Professional experience At least 3 years of professional working experience in a similar position Other knowledge, additional competences Experience with IT-based accounting programsGood working knowledge of modern telecommunication systemsGood interpersonal communication skillsGood English command. German language is an advantage.Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management. D. Submission of Application Vacancy Reference Number: GIZ/CO/04/05/2024 GIZ is an equal opportunity employer. All applications should be received by 28th May 2024. Only shortlisted candidates will be contacted.
REQUIRED SKILLS
Logistics planning and management, Enterprise Resource Planning - ERP system (use of), Procurement, Purchasing, Event management
REQUIRED EDUCATION
Bachelor's degree
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