Office Administrator II

1 month ago

Nairobi, Nairobi Area, Kenya Nyayo Tea Zones Development Corporation Full time

ABOUT THE COMPANY

The Nyayo Tea Zones Development Corporation was established through a Legal Gazette Notice No. 265 of 1986 as a State Corporation with the aim of promoting forest conservation by providing buffer zones of tea and assorted tree species to check against human encroachment into the forestland.

The Corporation is mandated to protect the gazetted forests from human encroachment by establishing continuous belts of tea bushes and assorted tree species which acts as a buffer between forests and communities living adjacent to the forests. The tea zones not only help to protect the forests but also in the rehabilitation of ecologically fragile areas.

The Corporation was established by the Government of Kenya to enhance the conservation of forests and protection of the environment, to produce the internationally renowned Kenyan quality tea, to produce fuel-wood that is essential in tea processing, to create jobs as well as earn revenue for the Kenyan government. Specifically, the Corporation is mandated to establish, manage and develop tea and fuel wood plantations and indigenous trees; establish and manage nurseries for propagation of tea and tree seedlings; establish, manage and maintain tea processing factories and process tea. The Corporation is also mandated to construct and maintain rural access roads, offices and green leaf collection centres and transport, lease, sell or market in Kenya or outside Kenya any tea, wood or other products produced or processed by the Corporation or its agents.

The Corporation operates in seventeen zones across the country.

JOB SUMMARY

Person SpecificationsFor appointment to this grade a candidate must have: -Bachelors degree in Secretarial Studies or any other equivalent qualifications from a recognized institution;Have passed the following examinations from the Kenya National Examinations Council (KNEC);Typewriting III (Minimum 50 w.p.m.)/Computerized document processingShorthand III (120 w.p.m);Business English III/Communications I;Office Management III/Office Administration and Management III;Secretarial Duties II;Commerce II;Proficiency in computer applications.

RESPONSIBILITIES

Attending to visitors/clients;Handling telephone calls and enquiries;Handling customer inquiries and complaints;Ensuring security of office records, equipment and documents;Ensuring confidentiality of office information;Record keeping for correspondences and file movement;Managing office protocol and etiquette;Managing petty cash for the respective office;Maintaining an up-to-date file movement register;Coordinating the general administration of the respective department/office;Maintaining the standing imprest of the Department;Coordinating schedule of meetings and appointments for the respective departments/office;Coordinating appointments and travel itineraries;Preparing responses to simple routine correspondence;Monitoring procedures for record keeping for correspondences.Undertaking any other office administrative services duties that may be assigned.

REQUIRED SKILLS

Document and archive management, Office administration, management, Office supplies management, Procurement, Stock and inventory management, Documentation and record keeping

REQUIRED EDUCATION

Bachelor's degree

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