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Assistant Office Administrator III

3 months ago

Nairobi, Nairobi Area, Kenya Nyayo Tea Zones Development Corporation Full time

ABOUT THE COMPANY

The Nyayo Tea Zones Development Corporation was established through a Legal Gazette Notice No. 265 of 1986 as a State Corporation with the aim of promoting forest conservation by providing buffer zones of tea and assorted tree species to check against human encroachment into the forestland.

The Corporation is mandated to protect the gazetted forests from human encroachment by establishing continuous belts of tea bushes and assorted tree species which acts as a buffer between forests and communities living adjacent to the forests. The tea zones not only help to protect the forests but also in the rehabilitation of ecologically fragile areas.

The Corporation was established by the Government of Kenya to enhance the conservation of forests and protection of the environment, to produce the internationally renowned Kenyan quality tea, to produce fuel-wood that is essential in tea processing, to create jobs as well as earn revenue for the Kenyan government. Specifically, the Corporation is mandated to establish, manage and develop tea and fuel wood plantations and indigenous trees; establish and manage nurseries for propagation of tea and tree seedlings; establish, manage and maintain tea processing factories and process tea. The Corporation is also mandated to construct and maintain rural access roads, offices and green leaf collection centres and transport, lease, sell or market in Kenya or outside Kenya any tea, wood or other products produced or processed by the Corporation or its agents.

The Corporation operates in seventeen zones across the country.

JOB SUMMARY

Person SpecificationsFor appointment to this grade a candidate must have:-Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC); ORBusiness Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council (KNEC) in the following subjects:Shorthand III (minimum 100 w.p.m.);Typewriting III (50 w.p.m.)/Proficiency in computerized DocumentProcessing III;Business English III/Communications II;Commerce II;Office Practice II;Secretarial Duties II; and Office Management III/Office Administration and Management III; andProficiency in computer application skills.

RESPONSIBILITIES

Typing from drafts, manuscripts or recording from dictation machines;Managing e-office;Managing office protocol;Handling telephone calls and appointments;Keeping safe custody of office records, documents and equipment;Operating office equipment;Recording dictation in shorthand and transcribing it in typewritten form; processing data; andManagement of office petty cash.

REQUIRED SKILLS

Document and archive management, Office administration, management, Office supplies management, Procurement, Stock and inventory management, Documentation and record keeping

REQUIRED EDUCATION

Diploma, Associate's degree