Regional Project Grants Management Coordinator at

1 month ago

Nairobi, Nairobi Area, Kenya Danish Refugee Council (DRC) Full time

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.


Overall purpose of the role:


Develop high quality funding proposals, compliance with donor and internal DRC rules and regulations, donor reporting, information management and grants management capacity-building efforts.

Provide regular support and guidance to project cycle management, proposal development and program strategy and assist in advising and supporting field teams to ensure the successful implementation of all activities.

This role has a regional focus and ensures compliance to DRC procedures and guidelines within the whole regional area. The role contributes to the development of regional strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing activities with regional scope.

Responsibilities :
Grant Management & Reporting

Oversee and refine grants and contract management systems and processes ;
Update, streamline, and disseminate grants management tools and resources ;
Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance ;
Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding ;
Organize and facilitate grant opening, review, and closing meetings ;
Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions ;
Maintain and update DRC's online Grants Management System (GMS) platforms.

Proposal

Support the Regional Project Manager to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes ;

Conduct regular donor mapping exercises and support the Regional Project Manager in identifying new funding opportunities in line with the country programme's strategy.

External

Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC's programmes ;
Liaise with relevant government agencies;
Serve as the primary focal point for donors and partners on all grants related issues.

About you
In this position, you are expected to demonstrate DRC's five core competencies:

Striving for excellence:
You focus on reaching results while ensuring an efficient process.

Collaborating:
You involve relevant parties and encourage feedback.

Taking the lead:
You take ownership and initiative while aiming for innovation.

Communicating:
You listen and speak effectively and honestly.

Demonstrating integrity:
You act in line with our vision and values.

Experience and Technical comptencies (included year of experience)

Minimum 3-5 years of relevant work experience with a NGO ;
Experience in writing high quality proposals for large donors, such as DFID, EU, ECHO, USAID, OFDA, UNHCR, and other UN agencies ;
Master's degree in political science, international development, economics or other relevant field;
Knowledge of donor rules and regulations ;
Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment ;
Ability to work effectively and efficiently both independently and in teams;
Full professional proficiency in English.

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