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Head of Programs

1 month ago

Nairobi, Nairobi Area, Kenya Sapcone Full time
SAPCONE is a non-profit making indigenous NGO duly registered with the relevant authorities in Kenya operating in Turkana County, Mainly with the provision of clean water and Sanitation to the communities, Education and health activities
Summary

The Head of Programs (HoP) will be responsible for leading, developing and managing the program team to achieve the aspirations of SAPCONE Strategy through Programme Development, effective coordination, consolidation, technical support and guidance by ensuring a cohesive team spirit and motivation to perform.

The Head of programs will also ensure proper management and resource mobilization, prioritization and allocation, and Work plan coherence to deliver SAPCONE strategy.

He/she is responsible for working with SAPCONE's Partners and Allies to foster long-term relationships to successfully deliver program strategy.
Duties & Responsibilities
Key Responsibilities.

Programme Planning, Management and Implementation
Fund Raising & Donor Relationship Management
Program Reviews, Monitoring, Evaluation, Program Learning and Reporting
Partnerships and Networking
Policy Management and Compliance

Specific responsibilities

Provide leadership in the development of strategic plans and budgets for all programs in the organization
Provide leadership to the Programme Team towards achieving the objectives of the organization's strategy of SAPCONE

Review and ensure alignment of program priorities, strategies and plans to the CSP and the broader SAPCONE's strategies, plans and campaigns.

Support the Executive Director and the Senior Management Team to lead the development of both strategic and operational plans by organizational strategy and planning guidelines
Ensure SAPCONE's programme activities are grounded, strongly interlinked, and consolidated at the national level in line with SAPCONE's
Ensure quality implementation of all projects of SAPCONE
Ensure learning is documented by the programme team in the most effective way demonstrating value for money.
Support the Executive Director, in developing and managing relationships within the country and outside donors.
Lead on development of programme ideas into quality grant proposals through a community-based, participatory approach.
Collaborate with SAPCONE's business development units to respond to potential funding opportunities in the country.

Ensure close monitoring of the program works in the field to ensure alignment and contribution to SAPCONE strategy, monitor the flow of information and systemic documentation of quantitative and qualitative achievements in the field and lessons learned thereof.

Ensure quality and timely submission of quarterly and annual or required programme and project performance reports as per desired standards and guidelines.

Ensure compliance with approved programme and project plans.
Promote evidence-based learning and the agenda of advancing alternatives.
Represent the organization/departments in various programme-related knowledge-sharing and learning forums, document and share feedback with the team.
Track trends in contemporary development programming and programme management practices, document and provide advice/ recommendations on key developments to SMT
Support Program Managers and coordinators to strengthen networks in SAPCONE's collaboration areas.
Support the Programme Managers and coordinators in strengthening relationships with the strategic programme teams and alliances
Represent SAPCONE and participate in network and alliance meetings, events and forums at County and national levels.
Ensure effective information flow and communication with other stakeholders including partners, county as well as national teams.
Initiate and nurture networks and alliances with academia and research institutions.
Ensure effective partnerships at all levels as per standard procedures and guidelines of the organization.
Coordinate and support the review of SAPCONE's partnerships.
Ensure follow-up of partners after reviews and reflections.

Lead the development and implementation of SAPCONE's guidelines for the management of partnerships in line with the strategy and other relevant organizational policies.

Participate in the review and update of SAPCONE policies and procedures and advise the SMT on the potential implications of the new system, policies and procedures.

Implement all necessary policies and procedures to ensure that correct procedures are followed by staff under supervision.
Adhere/ Comply with approved organizational policies and procedure
Lead and manage the program team to achieve its mandated targets by annual operational plans.
Ensure an empowering work environment and team building in compliance with SAPCONE 's values, principles and attitude.
Ensure an enabling environment for staff performance, recognition and reward of the program team to encourage staff productivity, innovation and performance (e.g. facilities, equipment, duty facilitation, team building etc.)
Participate in the review of staff job descriptions and setting of performance standards.
Involved in recruitment of staff under the supervision of HoP.

Assigns performance objectives to supervised staff, conducts comprehensive performance appraisal of supervised staff and provides / obtains feedback when necessary.

Ensure that performance records of staff under supervision are submitted to HR on time.

Provides induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively.

Works with HR Function to identify training needs and development opportunities for supervised staff.

Develop, monitor, review and update the Programme department activity, and work plan to ensure that it attains its objectives as cost-effectively and efficiently as possible.

Review and approve programme concepts, and partner financial requests as per organizational process and procedures.
Manage the expenditure and disbursement of resources allocated to the program department.

Review programme expenditures from the programme team line staff to ensure conformity to the Financial Policies and Procedures Manual (FPPM).

Monitor and advise on programme and project spending and variance reports as per organizational process and procedures.

Qualifications:
Education/Knowledge/Technical Skills and Experience

A Bachelor's degree in International Development, Project Planning and Management, Development studies, or a related field.

Minimum of five (5) years of professional experience in implementing programs, preferably of USAID, UKAID, DCA/DANIDA, UNICEF, ILO and other international donor-funded programs; experience working on programs focused on civic education, youth leadership and development, and/or employment/entrepreneurship preferred.

Ability to coach on the building of strong, credible relationships with local and international NGOs, movements and networks, government institutions, business leaders and other relevant stakeholders.

Proven success in designing, implementing, and operating program systems from program initiation to closeout stages.
Strong strategic leadership and managerial skills to coordinate programs team to deliver on the strategic objectives.
Excellent communication skills, in written and verbal English, highly impactful influencing and persuasions.
Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-up
Strong analytical and conceptual thinking skills, able to understand complex issues and translate them into simple, workable actions and plans

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